HR Corrdinator

PACS

10d•Onsite

About The Position

The primary purpose of this job position is to assist the DSD/DON/Administrator in administering policies and implementing facility orientation. This role supports organizational goals and values, requiring strict confidentiality, a team-oriented approach, and self-starting initiative. The HR Coordinator will assist in organizing new employee orientation according to regulations, including philosophy and objectives of care, resident rights, safety, infection control, and facility policies and procedures. They will maintain knowledge of legal requirements and government reporting affecting human resource functions, ensuring compliance. The position also involves assisting with recruitment and on-boarding, including candidate screening, interviews, and scheduling, as well as data entry, report preparation, and updating employment records. A key responsibility includes administering benefits programs such as life, health, dental, and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance programs. The HR Coordinator will collaborate with the Risk Manager on complex HR/WC cases, ensure timely scheduling and posting of in-services, and maintain attendance records. They will also assist in coordinating the safety program, scheduling health examinations, and documenting/coordinating fire and internal disaster drills. Maintaining good public relations, advertising available positions, and providing information are also part of the role. Additionally, the position may assist with payroll duties, participate in facility surveys, and develop good working relationships with inter-departmental personnel. The role requires assisting in recording and filing incidents/accidents and maintaining confidentiality of resident information. Specific payroll duties include managing workflow for accurate and timely processing, monitoring garnishments, updating payroll records, issuing paychecks or electronic transfers, preparing earnings and tax reports, processing manual checks and termination payroll, determining payroll liabilities, monitoring sick and vacation accruals, processing employment verifications, preparing payroll allocation reports, reconciling payroll accounts, and resolving discrepancies. The HR Coordinator will partner with the HRBP on complex HR cases and complete regular audits for compliance.

Requirements

High School Diploma or equivalent required.
2 years of administrative experience, preferably within an HR department is highly desirable.
Strong interpersonal and customer service skills.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from managers and employees.
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Knowledge in clerical functions and computer literacy.
Knowledge of office machines and equipment.

Nice To Haves

Two years of college education preferred.

Responsibilities

Assist the DSD/DON/Administrator in administering policies and implementing facility orientation.
Support organizational goals and values.
Receive and follow schedule/instructions from supervisor and as outlined in established policies and procedures.
Uphold strict confidentiality, be team oriented and a results-oriented self-starter.
Assist in organizing the orientation of new employees according to regulations which includes but is not limited to philosophy and objectives of care, resident rights, safety, infection control and the policies and procedures of the facility.
Maintain knowledge of legal requirements and government reporting regulation affecting human resource functions and ensures policies, procedures and reporting are compliant.
Assist with recruitment and on-boarding of new employees, including candidate screening interviews and scheduling.
Assist in data entry of required information.
Gather information and prepare reports on various human resources topics as needed.
Prepare or update employment records related to hiring, transferring, promoting and terminating.
Administer benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.
Work with the Risk Manager as needed on complex HR/WC cases.
Ensure that in-services are scheduled timely and posted in designated areas.
Maintain current records of orientation and in-service attendance for each employee.
Assist in coordinating the safety program and scheduling pre-employment and current employee health examinations and tests as directed.
Document and/or coordinate all required Fire/Internal Disaster drills.
Be courteous, considerate and cooperative when communicating with all facility personnel, residents and the public.
Promote and maintain good public relations on behalf of the facility.
Advertise available positions for the facility, as requested.
Provide information by answering questions and requests.
Contribute to team effort by accomplishing related results as needed.
Ensure regular attendance and dependability.
May assist with payroll duties.
Participate in facility surveys.
Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility.
Assist in recording all incidents/accidents and file in accordance with established policies and procedures.
Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
Manage workflow to ensure all payroll transactions are processed accurately and timely.
Process and monitor garnishment orders and other issues that impact payroll specifications.
Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
Pay employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
Process manual checks.
Prepare and process termination payroll checks in appropriate timeframes.
Determine payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and worker’s compensation payments.
Monitor sick and vacation accruals.
Process and complete verification of employment.
Prepare payroll allocations reports for the finance team.
Reconcile payroll prior to transmission and validate and reports.
Balance the payroll accounts by resolving payroll discrepancies.
Provide payroll information by answering questions and requests.
Maintain employee confidence and protect payroll operations by keeping information confidential.
Partner with the assigned HRBP on complex HR cases, providing support and ensuring alignment with organizational policies and objectives.
Regularly complete audits and corrections to ensure the facility is in compliance.