HR Coordinator (On-site)

Neumo Holdings LLC•Fort Wayne, IN

2d•Onsite

About The Position

The HR Coordinator is the operational backbone of Neumo's People team, responsible for accurate HRIS data, smooth benefits and leave administration, clean onboarding and offboarding, and disciplined execution of the HR compliance calendar. This role ensures employees receive fast, reliable answers and that no filings are ever late. Judgment-heavy work is handled by others, with a third-party vendor managing FMLA and state-leave determinations, HRBPs leading the ADA interactive process, and the Director owning compliance strategy. This role focuses on execution and tracking. The dividing line with Payroll (Accounting) is the payroll cutoff; this role delivers clean, complete data by cutoff, while Payroll owns everything after it.

Requirements

2–3 years of HR operations, benefits, or HRIS experience.
Hands-on familiarity with I-9/E-Verify and ACA reporting; basic familiarity with FMLA/leave concepts (this role coordinates with the leave vendor rather than making eligibility determinations).

Nice To Haves

Bachelor's degree (skills-based hire — degree helpful but not required).
aPHR or SHRM-CP certification.
Experience supporting SOC 2 or similar audit controls.

Responsibilities

Administers the HRIS day-to-day: data entry, employee record changes, standard report requests, and first-line troubleshooting.
Administers employee benefits programs: enrollment, qualifying life events, vendor coordination, oversight of the third-party COBRA administrator, and employee questions.
Supports annual open enrollment and reconciles monthly benefits carrier invoices against enrollment records before payment.
Serves as the internal point of contact for leave-of-absence requests: hands case management, eligibility determinations, and certifications to the leave vendor, tracks each case to return-to-work, and supports the ADA interactive process with documentation and scheduling, escalating determinations to the employee's HRBP.
Runs onboarding and offboarding operational logistics end-to-end: employee data changes, employment and income verifications, and coordination of final pay with Payroll (Accounting).
Owns the SOC 2 Type II HR-controls evidence package: system access provisioning at onboarding and revocation at offboarding with IT, security-awareness training tracking, and coordination of HR audit evidence.
Owns Form I-9 and E-Verify compliance: completion, reverification deadlines, retention/purge schedule, and periodic self-audits.
Owns the annual HR compliance calendar — Form 5500s, ACA reporting (1094-C/1095-C), required notices, EEO-1 window, OSHA 300A posting, open enrollment deadlines — and tracks every item to completion, coordinating filings with the broker, recordkeeper, and reporting vendors.
Executes multi-state employment compliance: state new-hire notices, labor law postings (including electronic delivery for remote employees), state-required training tracking, and the annual EEO-1 filing using workforce data from Payroll (Accounting).
Maintains compliant, audit-ready employee records — personnel files with proper medical-record separation (ADA/HIPAA) and the records retention schedule — delivers approved data changes, benefits deductions, and vendor-reported leave dates into the HRIS by each payroll cutoff, and owns the employee-facing knowledge base for benefits, leave, and HR-policy FAQs.
Performs other related duties as assigned.