HR Coordinator (Recruiting)

Tapecon Inc•Buffalo, NY

23d

About The Position

The HR Coordinator provides comprehensive support to the Human Resources Manager, with a primary focus on recruiting, talent pipeline development, and workforce planning. This role assists in sourcing and screening candidates, coordinating interviews, and supporting onboarding while also contributing to other HR functions such as employee engagement, compliance, and recordkeeping. The HR Coordinator ensures smooth HR operations and helps maintain a positive candidate and employee experience.

Requirements

2+ years of experience in Human Resources/administrative support required.
Recruiting experience strongly preferred.
Experience with applicant tracking systems (ATS) and HRIS strongly preferred.
Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
Knowledge of basic HR principles and employment laws.
Strong communication and interpersonal skills.
Strong organizational and time management skills.
Excellent organizational skills and attention to detail.
Ability to maintain confidentiality and handle sensitive information.
Ability to work collaboratively in a team environment and adapt to changing priorities.
Proficiency in Microsoft Office Suite.
HRIS and ATS knowledge.

Nice To Haves

Familiarity with AI tools for administrative/repetitive tasks preferred.

Responsibilities

Coordinate the full-cycle recruitment process, including posting jobs, sourcing candidates, screening resumes, scheduling interviews, conducting initial interviews, and managing the Applicant Tracking System.
Maintain a diverse pipeline of qualified candidates for current and future openings.
Ensure job descriptions are accurate and up-to-date.
Support recruiting efforts, including outreach to colleges, job fairs, and community organizations. Coordinate annual internship and career experience opportunities.
Assist with workforce development initiatives, including application, training coordination, and tracking/reporting.
Track and report on recruiting metrics (e.g., speed to fill, candidate sources, new hire retention).
Facilitate the onboarding process for new hires, including preparing offer letters, launching background checks, preparing welcome packets, and coordinating orientation and initial training.
Ensure all new hire paperwork is completed accurately and in compliance with company policies and legal requirements.
Serve as a point of contact for new employees during their first 90 days.
Assist with new hire surveys and manage continuous improvement of recruiting and onboarding processes.
Assist with employee engagement initiatives, such as surveys and team-building activities.
Manage the rewards and recognition program.
Support the administration of annual engagement surveys, suggestion boxes, and exit interviews. Collect and respond to employee feedback as directed by the HR Manager.
Respond to routine HR inquiries.
Provide administrative support for HR processes including performance management, benefits and leave administration, and timecards.
Coordinate lunch and learns with topics related to mental, physical, and financial wellness.
Schedule on site visits with our partners including financial advisors and benefit brokers/specialists.
Maintain accurate and up-to-date employee records and HRIS data, ensuring compliance with state and federal laws.
Assist with the administration of HR policies and procedures.
Support the HR Manager with special projects and initiatives as needed.