HR & Recruiting Coordinator

Ultimate Autographs

1d•$25 - $25•Onsite

About The Position

We are seeking a highly organized, detail-oriented HR & Recruiting Coordinator to support recruiting, workforce operations, and payroll preparation for our hourly and operational teams. This hands-on, execution-focused role is ideal for someone who enjoys recruiting, managing multiple priorities, maintaining operational accuracy, and ensuring payroll inputs are prepared correctly and on time. The role plays a critical part in keeping hiring pipelines moving, employee data organized, and payroll documentation audit-ready. It also includes light accounting support, such as reviewing daily data checks for accuracy to ensure payroll and operational records are correct. This position works closely with the HR Manager to execute established processes, support employee onboarding, and maintain smooth workforce operations across the organization.

Requirements

3–5 years experience in HR coordination, recruiting, and payroll preparation
Experience recruiting hourly or operational roles is required
Experience preparing payroll inputs
Comfortable working with ATS and payroll systems
Strong attention to detail and numerical accuracy
Excellent organization, prioritization and follow-up skills
Clear, professional communicator able to manage multiple priorities
Proficient in Google Workspace (Gmail, Docs, Sheets, Calendar, Meet, Drive)
Ability to handle confidential information with discretion
Knowledge of HR best practices
Detail-oriented with strong problem-solving abilities

Nice To Haves

Knowledge of payroll processing (a plus)

Responsibilities

Manage job postings, screen resumes, and conduct initial virtual candidate screenings
Present qualified candidates to hiring managers following the recruitment process
Coordinate interview scheduling with hiring managers
Coordinate assessments and conduct reference checks
Maintain accurate candidate records and timely communication
Maintain candidate tracking and provide pipelines updates to the HR Manager
Support offer letters and background check for new hires
Administer onboarding for new employees, including new hire packets, onboarding sessions, and introduction communications
Ensure all required documentation is completed accurately and on time
Support offboarding processes to ensure smooth employee transitions
Support administration of employee benefits programs, including new hire enrollment, changes and open enrollment coordination
Maintain HR documents, including employee handbooks, policies, procedures and SOPs
Support compliance with federal and state employment laws and regulations
Maintain employee records and HR systems
Track and manage PTO and time & attendance issues, including missed punches, and corrections
Respond to routine employee HR questions
Support compliance documentation and audits
Escalate sensitive or complex issues appropriately
Collect, organize and prepare payroll data (hours, pay rates, overtime, revenue-sharing inputs) for HR Manager and accounting review
Review daily data for completeness and flag discrepancies for review (timesheets, scorecards, etc.)
Serve as a point of contact for routine employee questions regarding HR policies and procedures
Support internal communications and coordinate employee engagement activities as directed and approved by the HR Manager
Coordinate employee events and recognition initiatives, including monthly lunches, bi-annual employee gatherings, and annual employee milestones (e.g. birthdays and work anniversaries)