HR Coordinator, Compensation

Teacher Retirement System of Texas (TRS)•Austin, TX

3d•$51,465 - $61,634•Onsite

About The Position

The HR Compensation Coordinator Fellow provides operational and analytical support to the Compensation Team and Organizational Excellence Department. This position supports compensation administration, job documentation, personnel actions, HR data management, reporting, records management, and process improvement initiatives. The incumbent works collaboratively with Compensation staff, Payroll, HR professionals, managers, and employees across the agency to support accurate personnel transactions, maintain data integrity, and ensure the efficient delivery of compensation and organizational excellence services. This fellowship provides hands-on experience in compensation administration, HR operations, workforce reporting, and organizational effectiveness while offering structured professional development through the TRS Fellowship Program.

Requirements

Bachelor’s degree or master’s degree from an accredited college or university in Human Resources, Business Administration, Organizational Development, Public Administration, Management, or a closely related field, awarded within the previous 12 months.
None.

Nice To Haves

Internship, student employment, volunteer, or professional experience in Human Resources, Compensation, Payroll, Organizational Development, Business Administration, or a related field.
Experience maintaining employee, position, organizational, or other confidential business records.
Experience working with databases, Human Resource Information Systems, or other information management systems.
Experience preparing reports, reconciling data, or performing basic data analysis.
Experience reviewing documents or data for accuracy, completeness, and compliance with established requirements.
Coursework related to human resources, compensation, business administration, management, data analytics, or organizational development.
Human resources principles, practices, processes, and terminology.
Basic compensation and job classification concepts.
Human Resource Information Systems and electronic recordkeeping practices.
Records management principles and confidentiality requirements.
Data management, data quality, and reporting concepts.
General business and administrative practices.
Customer service principles and practices.
Microsoft Office applications, particularly Excel, Outlook, Word, and PowerPoint.
Using Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint.
Using Excel functions and features such as sorting, filtering, formulas, and data reconciliation.
Entering, reviewing, validating, and maintaining data accurately.
Researching, gathering, organizing, and presenting information.
Preparing reports, correspondence, presentations, and other business documents.
Reviewing and analyzing data to identify errors, discrepancies, trends, or items requiring follow-up.
Maintaining accurate records and supporting documentation.
Organizing work, managing multiple priorities, and meeting deadlines.
Providing responsive and professional customer service.
Communicating clearly and professionally with employees, managers, and other stakeholders.
Collaborating effectively across teams and functional areas.
Identifying opportunities to improve business processes, workflows, and documentation.
Maintain confidentiality and exercise discretion when handling sensitive employee and organizational information.
Interpret and apply policies, procedures, requirements, and guidelines.
Analyze information and make sound work-related decisions within established parameters.
Recognize discrepancies and take appropriate action to resolve or escalate them.
Organize and prioritize multiple assignments in a fast-paced work environment.
Complete detailed work accurately and within established deadlines.
Learn and apply new systems, processes, technologies, and technical concepts.
Communicate effectively, both verbally and in writing.
Prepare clear, accurate, and professional correspondence and reports.
Establish and maintain effective working relationships with employees, managers, agency staff, and external contacts.
Work independently with appropriate guidance and as part of a collaborative team.
Adapt effectively to changing assignments, priorities, processes, and organizational needs.
Demonstrate initiative, sound judgment, dependability, and attention to detail.

Responsibilities

Prepares, tracks, and processes personnel actions related to compensation, employee status changes, and recruitment and retention incentives.
Coordinates and tracks job description requests related to new positions, promotions, reclassifications, reorganizations, and other personnel changes from initiation through final approval and filing.
Maintains accurate employee, position, and compensation records in HR systems and departmental files.
Maintains confidentiality and safeguards sensitive employee and organizational information.
Reviews personnel documentation for completeness, accuracy, and compliance with established policies and procedures.
Secures required approvals, monitors document workflows, tracks incoming and outgoing documents, and validates HRIS entries.
Generates recurring and ad hoc reports to support compensation administration, workforce planning, and operational decision-making.
Reconciles data and identifies discrepancies that require correction, clarification, or follow-up.
Responds to employee and management inquiries and provides customer service regarding compensation-related processes and procedures.
Assists employees and supervisors with the basic interpretation of applicable HR policies, procedures, and guidelines.
Assists with documenting, maintaining, evaluating, and improving compensation and HR business processes and workflows.
Provides administrative and operational support to Organizational Excellence staff and departmental programs.
Prepares correspondence, reports, forms, presentation materials, and other business documents.
Provides backup support to Organizational Excellence staff and program areas to ensure continuity of operations during staff absences and peak workload periods.
Supports division-wide initiatives, committees, employee recognition programs, events, and special projects.
Supports preparation and coordination activities associated with quarterly Board meetings, including updating files, maintaining records, and tracking action items.
Coordinates meetings, schedules activities, prepares materials, and manages related logistics for the team and other division staff.
Serves as the Compensation records liaison and collaborates with Organizational Excellence records coordinators to support compliance with agency records management policies and requirements.
Assists in the development and preparation of standard and ad hoc reports for departmental, organizational, and employee-related needs.
Participates in required TRS Fellowship Program activities, including training courses, webinars, quarterly check-ins, classes, mentoring opportunities, learning groups, special projects, and other professional development activities.
Completes fellowship assignments, deliverables, trainings, and program requirements within established timelines.
Demonstrates continuous learning and professional growth through active participation in fellowship activities.
Performs related work as assigned.