HR Compliance Coordinator

Vista Global • Columbus, OH

6d

About The Position

The Compliance Coordinator in Columbus, OH will report to the Senior Manager of Compliance and provide support to the Compliance Department regarding employment clearances of safety-sensitive employees (PRIA), DOT and NON-DOT Drug and Alcohol Programs. Serves as Designated Employee Representative (DER).

Requirements

• Excellent time management and organizational skills.
• Meticulous attention to detail.
• Ability to interact with employees of various levels of management
• Excellent oral and written communication skills.
• Experience with operating procedures and manuals for government agencies.
• Familiarity with the writing styles of Federal agencies
• Computer-literate with a strong, working knowledge of Microsoft Word, Excel & Outlook.
• Ability to maintain strict confidentiality.
• Ability to work effectively with other departments.
• High School Diploma or equivalent.
• Hold a Public Notary or qualifications to obtain a State Public Notary.

Responsibilities

• PRIA & Criminal Background Compliance (All Safety-Sensitive Employees): including but not limited to, Jet Select, VAM- RW, WACI, Van Nuys Maintenance (DOT & Non-DOT).
• Set up files for each safety-sensitive new-hire
• Processes New Hire & Contract Employee PRIA Applications – works with candidate to ensure completion and accuracy both onsite and for offsite events PRIA applications Non-Pilot Safety Sensitive Application
• Monitor clearance of FS Solutions and NATA background checks daily to ensure new data is processed.
• Paperwork follow-up, filing and destruction
• Assist with the on-boarding process
• Completes PRIA interviews with new applicants.
• Reports any discrepancies to CPO
• Interfacing with Federal Aviation Administration (FAA) and other vendors
• Assist with the termination process
• Verification for Previous Employees
• Co-manage the shared PRIA inbox in Outlook
• NATA CHRC fingerprinting application for all required flight & ground crew members
• Input information into PRD
• State of Ohio Public Notary : Notarize and submit 8060-13 NDR FAA PRIA form
• Maintains notary currency.
• Notarizes company documents as needed
• Drug and Alcohol Compliance: including but not limited to, Jet Select Aviation (DOT & Non-DOT), XO companies (Non-DOT), VAM Red Wing , WACI, Van Nuys Maintenance (DOT & Non-DOT).
• Coordinate, Schedule, and Notification for pre-employment, random and follow-up drug testing as required.
• Conduct paperwork follow-up, filing and destruction
• Ensure test results are current with the TPA
• Create test packets as required for all entities and needed drug/alcohol testing required for DOT and NON-DOT
• Updating and confirming the COC information is correct and sending out new packets as Company information changes.
• Assign required training and track progress for new hire and annual Non-Pilot Safety Sensitive Employee training
• Assist with the on-boarding process
• Assist with onsite training
• Interfacing with Third Party Administrator (TPA) and Collection site/Laboratory representatives
• Assist with the termination process
• Verification for Previous Employees
• Co-manage the shared Drug and Alcohol inbox in Outlook
• Completes any Online Training and Webinars relating to Drug and Alcohol compliance
• Can assist with INDOC Presentation to Pilots, Cabin Hostess and Non-Pilot Safety Sensitive Drug and Alcohol Training in absence of the Compliance Manager
• Audit Compliance : including but not limited to: Jet Select, RWA, WACI, Van Nuys Maintenance (DOT & Non-DOT).
• Participates in required Self-Audits
• Reports any critical compliance deficiencies that affect the company operations
• Audits Safety Sensitive Records to ensure compliance
• Continually monitors the TSA web board and all NATA communications daily to identify new regulatory requirements
• Assists the Compliance Manager with any required FAA / DOT Audits and required tasks
• Other Duties:
• Open mail
• Answer phones
• Assists with meeting/training in absence of Manager
• Coordinate with other teams as needed
• Perform other special projects as assigned
• Fingerprint Collector
• Notary
• D&A DOT Collector

Benefits

• Medical, Dental, and Vision plans
• 401(k) plan with generous company match with full and immediate vesting
• PTO Accrual – Increased based on years of service
• Company Paid Life, Short, and Long Term Disability Insurance
• Employee Assistance Programs
• Mental Health Wellness Program
• Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees