HR Compliance & Administrative Coordinator - Pittsburgh, PA

Military Spouse Corporate Career Network•Pittsburgh, PA

4d•Onsite

About The Position

The HR Compliance & Administrative Coordinator provides specialized administrative and compliance support to the Senior Vice Chancellor's Office – Health Sciences (SVCOHS) Human Resources team. This role serves as a key liaison across a range of HR compliance programs — including Child Protection Clearances, FMLA, and Workers' Compensation — while coordinating student worker processes, managing personnel records, and delivering guidance to department supervisors and staff on HR policies, procedures, and reporting requirements. The role involves specialized HR functions (FMLA, Child Protection Clearances, Workers' Compensation, student worker approvals) and serves as a primary liaison to OHR, MetLife, and multiple departments. Providing guidance and training to supervisors and student workers aligns with higher-level support functions. The specialized compliance and regulatory knowledge (RC certification, FMLA, ProVerify) is essential.

Requirements

Associate's Degree
5 years of experience
Combination of education and relevant experience will be considered in lieu of education and/or experience requirement.
Specialized compliance and regulatory knowledge (RC certification, FMLA, ProVerify)

Responsibilities

Serves as the primary administrative resource for the SVCOHS HR Team, including the Associate Vice Chancellor and Directors; supports special projects and HR initiatives as assigned.
Acts as the RC Child Protection Clearance (CPC) Specialist; provides compliance guidance to departments and serves as the ProVerify and OHR compliance liaison.
Functions as the Health Sciences FMLA liaison; coordinates leave correspondence, retrieves leave details, and partners with OHR Benefits on staff leave matters.
Manages personnel file administration, new hire provisional paperwork collection, and compliance outreach and reporting.
Serves as the Student Worker Liaison and final approver for student job offers; provides training and ongoing support to student workers and their supervisors.
Monitors and follows up on weekly missing timecard reports to ensure timely payroll submission for staff and students.
Tracks annual staff performance appraisal completion and Staff Recognition Awards eligibility and distribution.
Distributes monthly benefits and expense information; coordinates Workers' Compensation correspondence and annual reporting notices to HR liaisons.
Forwards and tracks Supervisor Essentials training participation and completion across departments.
Drafts, prepares, and distributes communications and presentation materials on behalf of the SVCOHS HR Team, ensuring accuracy and alignment with university guidelines.