HR Business Partner (a)

Future Machine Labs

11d • Hybrid

About The Position

As an HR Business Partner, you will be responsible for HR operations and people management, overseeing the entire employee lifecycle. This includes managing contracts, certificates, and recurring employer obligations. You will serve as the primary point of contact for employees and management, addressing conflicts, exit situations, and complex people-related cases. The role also involves managing recurring staffing needs, particularly for support and operations roles, through a standardized recruiting process. You will conduct interviews, guide hiring managers, and ensure a positive candidate experience. Additionally, you will leverage insights from recruiting, onboarding, turnover, and exit interviews to continuously improve HR processes. A key aspect of this role is system ownership for Personio, where you will not only use the system but also configure, structure, and develop it independently. You will ensure that processes, data, responsibilities, and workflows are mapped within the system and contribute to the development of our HR Operating System and Knowledge Base from real-world cases. You will approach HR not as an end in itself, but by first understanding the business problem it solves. You will understand the diverse working realities of operations, sales, tech, and management, and be able to translate effectively between these areas, distinguishing between equal treatment and fair treatment, recognizing that different requirements may necessitate different solutions.

Requirements

• Operational HR experience across multiple areas, particularly HR Administration, Recruiting, People Cases, and Employee Lifecycle.
• Experience configuring and developing processes, workflows, or structures in Personio or a comparable HRIS.
• Knowledge of essential labor law and administrative employer obligations, and knowing when to verify expertise or seek external help.
• Experience independently managing recruiting processes, conducting interviews, and collaborating closely with hiring managers.
• Thinking in terms of processes, standards, and automation, with a desire to integrate AI and digital tools.
• Experience working in a start-up or scale-up environment with high speed, limited resources, incomplete structures, and potentially changing priorities.
• Taking end-to-end responsibility for HR topics.
• Maintaining calmness, professionalism, and empathy in conflicts, exit situations, and personal matters.
• Balancing closeness to people with professional distance.
• Willingness to handle administrative tasks, clarify legal questions, and build associated processes.
• Ability to credibly communicate with employees in Operations, Sales, Tech, and management.
• Adaptability to changing priorities, transparent trade-offs, and implementation.

Nice To Haves

• Experience in a start-up or scale-up environment.

Responsibilities

• Steering operational HR topics along the entire employee lifecycle.
• Managing contracts, certificates, and recurring employer obligations.
• Serving as the central point of contact for employees and management, including for conflicts, exit situations, or emotionally charged people cases.
• Managing recurring staffing needs, especially for support and operations roles, as a reproducible recruiting process.
• Conducting interviews, guiding hiring managers through the process, and ensuring a binding and transparent candidate experience.
• Utilizing insights from recruiting, onboarding, fluctuation, and exit interviews to continuously improve processes.
• Taking system ownership for Personio, including configuration, structuring, and independent development.
• Ensuring processes, data, responsibilities, and workflows are mapped within the system.
• Developing the HR Operating System and Knowledge Base from real cases.
• Understanding business problems and translating HR solutions to different departments (Operations, Sales, Tech, Management).
• Differentiating between equal treatment and fair treatment.

Benefits

• Direct access to management.
• No political environment, no large HR silos.
• Centralized HR responsibilities.
• Opportunity to see the immediate impact of your work.
• Remote flexibility for administrative, conceptual, and focused work.
• Short decision-making paths.
• Opportunity for role growth in areas like workforce planning, feedback, people development, and strategic people issues.
• Opportunity to build an HR system that grows with the company.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed