HR Associate

Asian Pacific Environmental Network•Oakland, CA

14h•$39 - $42•Hybrid

About The Position

The HR Associate at APEN will provide essential support to the organization’s HR functions, with responsibilities spanning personnel administration, recruitment, payroll, and benefits. This role helps to ensure a consistent and supportive employee experience while maintaining compliance with internal policies and external requirements. The HR Associate will play an active role in processing employee lifecycle activities—from recruitment and onboarding to leave coordination and offboarding—while supporting staff with training and policy implementation. In collaboration with the HR Manager and Operations team, the HR Associate helps administer payroll, track timekeeping, and benefits programs, including insurance and retirement plans. This position requires strong organizational, communication, and problem-solving skills, and is critical in helping APEN maintain an equitable, values-aligned, transparent, and legally compliant workplace.

Requirements

Two or more years experience in human resources - preferably in social justice movements or liberatory movement spaces and organizations.
Commitment to working with immigrant and refugee communities of color
People-oriented and strong interpersonal skills, with an ability to connect with a diverse range of people as individuals and in large groups
Commitment to a culture of feedback; comfortable giving/receiving feedback across power differentials
Excellent project management skills and the ability to handle complex, multifaceted projects
A multitasker and self-starter with the ability to work in a fast-paced environment who is agile, iterative, and flexible
Ability to manage details, meet deadlines, and produce high-quality materials.
Strong written and verbal communication skills, ability to communicate complex information effectively
Strong decision-making skills and good judgment
Ability to maintain confidentiality with sensitive information
Technology savvy with the ability to learn and adopt new tech tools

Nice To Haves

Experience conducting HR investigations and/or managing compliance with local/state/federal HR laws and policies
Experience working with multi-entity non-profits (c3s, c4s, and PACs)
Experience working in a unionized work environment

Responsibilities

Administer payroll changes and create staff memos (salary/time adjustments, deductions, etc) including special withholding info (garnishments, 401k, etc).
Process payroll with payroll vendor per payroll schedule; update payroll with employee contributions to 401k accounts to appropriate vendors.
Liaison to payroll company to address any questions, adjustments to staff payroll.
Support implementation and tracking of lobbying rules and regulations to maintain APEN’s legal compliance with lobbying timekeeping.
Create an annual payroll calendar for staff.
Maintain secure payroll company and staff adjustments files.
Collect timesheets and track vacation/sick time balance; maintain time codes for earned revenue contracts; submit reports to bookkeeper.
Under the direction of the HR Manager, implement benefits administration.
Work with HR Manager for annual 401k renewals and benefits open enrollment.
Process paperwork and reports as needed for the HRA plan.
Process IRS and EDD reporting (W-2 form, unemployment verifications, tax registration, provide employee/salary verification requested by outside parties).
Work with HR Manager to train supervisors and staff on personnel policies.
With consultation and direction from the HR Manager, manage various staff leaves (medical, unpaid, parental, etc) Follow up with verification from state entities as needed.
Ensure compliance with Employee Handbook and Collective Bargaining Agreement.
Maintain personnel files.
Support with staff offboarding procedures.
Post and Review job announcements, creating emails for the hiring committee to receive.
Provide training for hiring managers. Work with the Operations team as needed.
Lead new hire paperwork processes.
Support in HR orientation for new staff members.
Support integration of APEN’s performance management system with the HR Manager.
Contribute to overall organizational coordination and planning processes, including strategic planning, yearly workplan and budgeting, annual board + staff meeting, bi-weekly staff meetings and component meetings
Contribute to the APEN culture of team-building, emotional intelligence, feminisms, and leadership development
Manage volunteers and interns when needed
Develop personal and professional growth and leadership
Support for other APEN components by supporting member meetings, signature gathering, voter engagement, and other APEN-wide support needs
Coordinate and support our sister organization APEN Action

Benefits

Prorated medical, dental, vision and life insurance/AD&D coverage for employee, spouse, and/or dependents
Healthcare and Dependent Care Flexible Spending Account (FSA)
Prorated Health Reimbursement Arrangement (HRA)
Prorated vacation and sick time
Paid holidays
Paid 2 week winter holiday
401k with 5% employer contribution
Professional development funds
Mass Transit/parking benefits
Prorated Paid Sabbatical opportunity
APEN is also a family-friendly employer