HR Associate II Compliance

Volunteers of America Los Angeles•Los Angeles, CA

2d•Onsite

About The Position

The HR Associate II – Compliance will be responsible for maintaining a compliance program, providing legal/regulatory/contract compliance oversight. VOALA offers competitive medical, dental, vision and retirement benefits. The HR Department of VOALA is dedicated to providing the highest quality of service to those who aid our communities’ most vulnerable.

Requirements

Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications.
Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.
Bachelor’s Degree or equivalent combination of education and work experience (4 years of relevant experience / coursework).
Minimum three years of Human Resources related experience.
Minimum one years’ hands on experience in onboarding, offboarding, and employee documentation compliance.

Responsibilities

Assist with maintaining systems and processes to ensure continuous contractual and grant HR requirements compliance, including reviewing grants with Manager - HR Compliance and HR Service Teams.
Assist with the coordination of program audits.
Update systems, policy, procedures, and postings to ensure compliance and audit readiness at direction of Manager - HR Compliance and HR Service Teams.
Ensure systems for compliant employee records and timely responses for legal actions, such as record requests.
Partner with leadership to oversee the volunteer orientation and program.
Coordinate and conduct audits (internal and funder required), ensuring timely submission of all employment required documents to funder, including submissions and working directly with all department team members as needed.
Maintain policy library as directed.
Gather data in the areas of meal and rest period requirement compliance, report findings to PRP Team.
Identify opportunities for leadership education around wage and hour, and work with PRP team to escalate cases.
Provide regular reports to PRP team on wage and hour findings and recommendations.
Assess gaps and opportunities for improvement of policies and processes relating to HR compliance and recommend practical solutions for VOALA, SCADP, and affiliates.
Ensure timely communication and dissemination of directed changes; partner with Orientation and On-boarding team to ensure quality dissemination of policy information to all employees, interns, and volunteers for VOALA, SCADP, and affiliates.
Assist with compliance and program audits; as required by funders for employment matters.
Conduct monthly audits of overtime and meal/rest period compliance, conduct analysis, draft report, make recommendations and follow-up.
Work with ER team to develop programs and processes to achieve higher regulatory compliance.
Communicate with program leadership and Payroll/Accounting departments.
Provide ad hoc analytic reports as needed for employment compliance matters.