HR Assistant
About The Position
Optima Medical Management Group is dedicated to enhancing the quality of life by promoting wellness. At Optima MMG and all of its divisions: Serene Health, Community Support, and American TrueCare, our mission is to provide comprehensive support and care that not only addresses immediate concerns but also fosters long-term well-being. As pioneers in the field, we aspire to lead in member care outcomes and set new standards for excellence and innovation. We are committed to empowering our members to achieve self-sufficiency in health, creating a ripple effect that strengthens families and communities. Our work culture at Optima MMG is built on pride, passion, and a collective commitment to making a positive difference in people's lives. Our team members are dedicated problem-solvers who bring their unique skills and perspectives to the table. We believe that by fostering a collaborative and supportive environment, we can unlock the full potential of our team and, in turn, provide the best possible care to our members. A career at Optima MMG is an opportunity to be part of a dynamic and forward-thinking organization. We encourage continuous learning and professional growth, providing our employees with access to industry experts, cutting-edge technologies, and a supportive community that values each individual's contributions. Join us on this journey to not only advance your career but to be a driving force in transforming lives and communities through passionate and fulfilling work! We are seeking a detail-oriented, organized, and proactive HR Assistant to join our team. As an HR Assistant, you will support the day-to-day operations of the HR department, with a focus on HR data management, compliance, ensuring smooth HR processes and providing excellent service to employees. This is an excellent opportunity for individuals interested in developing their career in human resources.
Requirements
- Bachelor's degree required.
- Minimum 1 year of experience as an HR coordinator, HR assistant, or related HR administrative experience.
- Familiarity with HR best practices, employment laws, and regulations.
- Exceptional problem-solving and detail-oriented skills and proactive with ability to work independently.
- Excellent communication and interpersonal skills, with the ability to interact effectively with employees at all levels of the organization.
- Excellent organizational and time management skills; able to prioritize tasks and meet deadlines.
- Proficiency in MS Office and experience.
- Ability to maintain confidentiality and handle sensitive information with discretion and integrity.
Nice To Haves
- Preferred study in Human Resources, Business Administration, or related field.
- Proficient with HRIS systems preferred.
Responsibilities
- Assist in preparing and maintaining HR-related documents, such as employee records, new hire paperwork, and other HR documentation while ensuring confidentiality and accessibility.
- Maintain employee personnel files, updating employee digital files and databases, and ensure records are accurate and up to date.
- Support the onboarding process for new hires, including preparing offer letters, conducting orientations, and ensuring all necessary paperwork is completed.
- Conduct background checks and drug screenings for new hires in accordance with company policies and regulatory requirements.
- Serve as a point of contact for HR-related inquiries from employees, providing timely and accurate information or escalating issues as needed.
- Assign required trainings to new hires and track completion status, ensuring compliance with company training standards.
- Assist in maintaining and updating HR software, employee databases, and filing systems.
- Collaborate with HR team members to support various projects and initiatives as needed.
- Perform additional duties as assigned.
Benefits
- Medical, Dental, & Vision Benefits
- Short & Long-Term Disability Benefits
- Voluntary Accident, Voluntary Critical Illness, and Voluntary Hospital Indemnity Plans
- Flexible Spending Accounts
- Employee Assistance Program (EAP)
- 401(K)
- Paid Vacation and Sick Leave
- Paid Holidays
- Employee Referral Program
- Company Discount Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
