HR Assistant

GREEN TOP FARMS, LLC•New York, NY

122d•Hybrid

About The Position

Green Top Farms is a New York-based food service company specializing in farm-fresh meals for enterprise workplace dining and corporate catering. We partner with leading companies to deliver elevated daily dining and hospitality experiences, using seasonal ingredients and thoughtful operations to create consistent, high-quality service at scale. Our mission is to build a more sustainable and equitable food system, starting by reconnecting consumers and local farmers. We believe the results of strengthening that connection are better nutrition, tastier food, greater social justice, and reduced environmental impacts. Our menus reflect this attention to bringing nutritious, delicious food to those who need it most. The Recruiter & HR Assistant is primarily responsible for full-cycle recruiting across Green Top Farms, with a focus on culinary, operations, and front-of-house roles. In addition to the core recruiting mandate, this role provides administrative and coordination support to the broader People function and serves as interim coverage for administrative HR tasks when the HR Generalist is out of office or unavailable. The majority of the role (approximately 65-70%) is dedicated to recruitment. The remainder (approximately 30-35%) supports administrative HR responsibilities including onboarding, HRIS data entry, payroll support, employee file maintenance, and compliance coordination.

Requirements

2-3 years of recruiting experience, preferably in food service, hospitality, or another high-volume multi-site environment
Some exposure to HR administrative functions such as onboarding, HRIS data entry, or payroll support
Experience with applicant tracking systems and sourcing tools
Strong interpersonal and communication skills
Proven ability to maintain confidentiality with sensitive employee information
Ability to manage multiple open requisitions and administrative priorities in parallel
A commitment to personal accountability and continuous learning
Proficiency with Google Workspace or Microsoft Office Suite

Nice To Haves

Experience recruiting for culinary, operations, or hourly roles
Experience with Paycom or a comparable payroll/HRIS platform
Familiarity with sourcing platforms (Indeed, LinkedIn Recruiter, Culinary Agents, etc.)
Experience with project management software (Asana preferred)
Coursework or certification progress toward PHR, SHRM-CP, or comparable HR credential
Bachelor's degree or equivalent experience
Bilingual (English/Spanish) a strongly preferred

Responsibilities

Manage end-to-end recruiting for open positions across culinary, operations, FOH, and corporate teams
Source candidates through job boards, social media, referrals, community partnerships, and direct outreach
Screen, interview, and assess candidates for role fit and cultural alignment
Coordinate interview scheduling, candidate communication, and hiring team logistics
Partner with hiring managers to define job requirements, ideal candidate profiles, and sourcing strategies
Own time-to-fill, source effectiveness, and offer acceptance metrics
Support reduction of vacancy rate and surge labor reliance through proactive pipeline development
Lead new hire onboarding logistics, including paperwork collection, I-9 completion, and welcome communications
Coordinate orientation scheduling and ensure consistent day-one experience across roles and sites
Support offboarding administrative tasks including exit paperwork, final pay coordination, and HRIS updates
Maintain accurate employee files and records in Paycom and other HR systems
Provide administrative payroll support including timecard review, PTO entry, and data entry into Paycom
Support the HR Generalist with routine payroll tasks.
Update employee records in the HRIS for address changes, role changes, promotions, and terminations
Respond to routine employee inquiries on pay stubs, PTO balances, and HR system access
Support the HR Generalist with administrative aspects of employee relations matters, such as note-taking, documentation, and file organization
Assist with leave of absence paperwork intake and tracking, under the direction of the HR Generalist
Support benefits open enrollment logistics and employee-facing communications
Coordinate required compliance training and postings
Maintain confidentiality across all sensitive HR information at all times
Ensure a positive, professional candidate experience throughout the hiring process
Represent Green Top Farms at job fairs, community events, and networking opportunities
Support engagement activities, recognition programs, and culture-building initiatives
Maintain accurate records in the applicant tracking system (ATS) and generate recruiting reports
Track and report on key metrics including vacancy rate, time-to-fill, source effectiveness, employee retention, turnover and offer acceptance rates
Take on additional responsibilities as needed to support hiring goals and team objectives