HR Assistant (part-time)

Mount Mary University•Milwaukee, WI

9d•Onsite

About The Position

As our HR Assistant, you'll be the first point of contact for employees and play a key role in supporting the HR team's daily operations. This position focuses on processing employee information, maintaining accurate records, and delivering excellent customer service to faculty and staff. Success in this role requires strong attention to detail and accuracy in handling confidential information. Reporting to the Senior Director of Human Resources, the HR Assistant ensures HR processes are smooth, precise, and fully compliant with University policies.

Requirements

1–2 years of administrative experience required
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Strong attention to detail and accuracy in data entry.
Ability to maintain confidentiality and handle sensitive information.
Strong customer service and communication skills.
Ability to prioritize tasks and manage time effectively.

Nice To Haves

Associate degree or equivalent coursework in HR, business, or related field preferred.
prior HR experience preferred.

Responsibilities

Process personnel action forms (new hires, changes, separations).
Maintain employee information and status change spreadsheets.
Assist with new hire and termination processing.
Complete benefit enrollment and terminations in benefit system
Prepare offer letters and pre-employment/onboarding packets for employees, faculty and student workers.
Enters contracts including yearly agreements, adjuncts, summer hours, and overload contracts
Processes motor vehicle record check and maintain the database
Responsible for the accurate and timely entry of all HR data transactions related to employment such as new hires, job changes, pay changes, employee personal info changes and separations
Enter employee data into the HRIS system accurately and timely.
Maintain personnel files and ensure compliance with record-keeping standards (I-9s, training records, etc.).
Provide front desk coverage and HR customer service (answer phones, greet visitors, respond to inquiries).
Assist with scheduling meetings, processing mail, ordering supplies, and general clerical tasks.
Support coordination of special HR events and programs as needed (recognition events, orientations, open enrollment, etc.)
Participates in Human Resources projects and initiatives
Perform other duties, responsibilities, or special projects as assigned