HR Assistant I

LSI•Jacksonville, FL

About The Position

The HR Assistant I is a junior level position responsible for providing administrative support to the Human Resources department in employment and total rewards. The HR Assistant I will support all recruitment activities including correspondence, background checks, employee activities, records retention, and filing. The HR Assistant I will also provide administrative support to the HR Generalist, to include updating HR and payroll records and obtaining benefit enrollment information.

Requirements

Knowledge of Applicant Tracking Software preferred.
Experience with Deltek Suite, to include CostPoint (employee maintenance screen and COGNOS reporting) preferred.
Must be competent in using Microsoft Office Suite applications, including Word processing, Excel, PowerPoint, and online calendar.
Must be familiar with the use of standard office equipment, including telephones with multiple lines, a printer, a copier, and a facsimile machine.
Must be able to demonstrate sensitivity and responsiveness to the needs and priorities of candidates and employees.
Identifies and takes appropriate action to solve those needs.
Must demonstrate business integrity, openness of mind, caring, and respect for candidates and employees.
Must possess acceptable oral and written communication skills.
Must have good interpersonal skills to interact with employees and management.
Must be team-oriented within HR to provide back-up and support to the department.
Must be capable of handling and protecting sensitive information.
Must demonstrate attention to detail.
Must demonstrate good organizational skills to meet the demands of the workload.
Must be able to obtain a security clearance when required by the contract.
High school diploma or equivalent GED.
One (1) year of work experience in an HR department.
Two (2) years of general office experience.

Nice To Haves

An associate's degree in a business-related field is preferred.
Knowledge of Applicant Tracking Software preferred.
Experience with Deltek Suite, to include CostPoint (employee maintenance screen and COGNOS reporting) preferred.

Responsibilities

Supports recruitment activities, including ordering and reviewing background checks and preparing offer letters.
Prepares new hire packages ensuring they are complete and distributed to prospective employees.
Enters new hire information into CostPoint.
Assists in sourcing for open positions.
Attends job fairs.
Performs phone screens.
Schedules and organizes interviews with applicants and hiring managers.
Reconciles closed job requisitions.
Assists in facilitating new hire orientation.
Sends surveys to new hires.
Organizes and maintains master files for active and terminated employees, government reports and other necessary records.
Ensures file room is safeguarded from unauthorized access.
Updates and maintains employee education and training records in CostPoint.
Obtains completed new hire forms, including ITAR, I-9 documents, and other required forms.
Completes New Hire Checklist.
Performs E-Verify checks on new hires and updates information in CostPoint.
Reconciles new hire files after orientation.
Maintains I-9 files and performs periodic audits.
Reconciles monthly invoices for Drug-Free Workplace and background check vendors.
Enters Motor Vehicle Record (MVR) and background checks into verification system.
Organizes and orders new hire lunches.
Rotates with HR staff in performing front desk receptionist duties as needed.
Responsible for inputting all HR transactions into the HRIS (Deltek CostPoint) for new hires, merit increases, promotions, transfers, and terminations.
Monitors ePAR system to ensure all HR transactions are processed accurately and in a timely manner
Prepares all HR correspondences including promotions, expats, etc.
Collects benefit enrollment forms from new hires.
Assists employees in the use of the Employee Self-Service System (ESS) to process benefits enrollment.
Maintains records related to plan participation, enrollment, claims, status changes, and ACA updates.
Processes benefit enrollments, terminations, status changes, or address changes by communicating such to insurance carriers or by using the carriers’ self-service websites.
Processes and assigns accounting codes to monthly invoices such as service awards, EAP program, COBRA bill, etc.
Coordinates Exit Interviews and sets up departing employee packages.
Provides COBRA information to third party administrator.
Provides support with benefits during open enrollment.
Responsible for updating New Hire Orientation folder.
Ensures HR supply room is stocked and organized.
Provides assistance in the preparation of ESOP certificates and annual benefit statements .
Answers and directs calls received through the LSI main line and HR general number.
Responds to inquiries sent through the KACE ticketing system.
Must be capable of safely handling government-furnished equipment and materials
Must be available to work a standard weekly schedule with overtime as required.
Performs other duties as assigned.