HR Assistant, Employment Services

Washington State University • Vancouver, WA

2d • $3,925 - $5,271 • Hybrid

About The Position

Providing solutions in an efficient and customer-focused model, Human Resource Services (HRS) strives to enhance the employment experience and satisfaction of Washington State University (WSU) faculty and staff through clear communication, outreach, engagement, and support. Enhancing workplace satisfaction and sustainability of the University, fostering a positive and engaging experience to the OneWSU system.
As an HR Assistant in the Employment Services unit of Human Resource Services, you will perform a variety of duties in support of human resource operations and employment compliance for the WSU Vancouver Campus and other assigned areas within the WSU system.
While applying established human resources, policies, and procedures for multiple employee types, you will serve the main point of contact for a variety of recruitment related activities, including but not limited to background check processing, reviewing and preparing job postings, and fielding questions from hiring personnel and applicants. With guidance from the Senior HR Strategic Partner and Senior HR Consultant you will:
Serve as a main point of contact and coordinator for recruitment processes with a customer service focus.
Processing background checks and communicating background check policies and procedures to department leadership, employees, applicants, and other constituents.
Coordinate New Employee Orientation sessions.
Review, develop, and maintain accurate correspondence and records.
Provide customer service to department leadership, employees, applicants and other constituents.
Gather, organize, and frequently track and update documentation and spreadsheets and maintain files; and
Assist the HR Consulting team in updating and maintaining HR resources, preparing reports and presentations, and communicating with employees and management.
Your work will require maintaining and ensuring a confidential environment at all times.
While WSU Vancouver is primarily supported by an onsite Senior HR Consultant and HR Assistant, you will be part of the university wide Human Resource Services team with colleagues and support available at all WSU campuses.

Requirements

• Three years of office experience, OR equivalent education/experience (for HR Assistant 1 level).
• Four years of office experience, including two years of experience working with classification/compensation, performance management, and/or recruitment in a human resource environment. Equivalent education/experience may be considered (for HR Assistant 2 level).
• Demonstrated effective interpersonal, verbal, and written communication skills.
• Demonstrated experience providing customer service both in person and/or over the phone.
• Working knowledge and experience with Microsoft Office programs, including Word, Excel, and Outlook.
• Proven ability to perform a variety of tasks at one time, with frequent interruptions.
• Excellent attention to detail.

Nice To Haves

• Experience in the human resource functions of training & development, benefits, recruitment, classification, compensation, and/or employee/labor relations.
• Experience providing clerical – administrative support to multiple individuals.
• Experience presenting group orientations and/or trainings.

Responsibilities

• Serve as a main point of contact and coordinator for recruitment processes with a customer service focus.
• Processing background checks and communicating background check policies and procedures to department leadership, employees, applicants, and other constituents.
• Coordinate New Employee Orientation sessions.
• Review, develop, and maintain accurate correspondence and records.
• Provide customer service to department leadership, employees, applicants and other constituents.
• Gather, organize, and frequently track and update documentation and spreadsheets and maintain files.
• Assist the HR Consulting team in updating and maintaining HR resources, preparing reports and presentations, and communicating with employees and management.
• Maintain and ensure a confidential environment at all times.

Benefits

• paid sick and vacation leave
• paid holidays
• medical, dental, life and disability insurance package for employees and dependents
• retirement
• deferred compensation
• optional supplemental retirement accounts
• training and development
• employee tuition waiver

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed