HR and Payroll Coordinator

Arcadia Family of Companies • Honolulu, HI

1d • $55,000 - $70,543

About The Position

The Payroll and HR Coordinator provides essential support across payroll, benefits, HR systems, employee credentialing, and general HR functions, ensuring smooth and efficient daily operations.

Requirements

• Bachelor’s degree in Human Resources, Business Administration, Management, Information Technology, Accounting, or a related field; or an equivalent combination of education and experience.
• Minimum of one (1) year of experience in human resources, payroll, accounting, or a related field, with proficiency in Excel; or an equivalent combination of education and experience.
• Experience with HRIS platforms (e.g., ADP, PeopleSoft) including report writing, data analytics, and advanced Excel skills.
• Proficiency in MS Office Suite, includes, MS Word, Excel, PowerPoint, and Outlook.

Nice To Haves

• SHRM-CP or PHR Certifications preferred.

Responsibilities

• Accurately process all payroll-related entries on a timely basis, including but not limit to new hires, terminations, status change, pay rate changes, timecard adjustments, vacation payouts, payroll calculation, and paycheck distribution
• Perform regular audits of payroll, enhanced time, and benefits entries to ensure proper payroll, pay rule, accrual rule, benefits coding in compliance with internal polices and applicable labor laws.
• Provide employee support with ADP Workforce Now and timekeeping systems, including login issues and navigation.
• Compile, generate, distribute weekly and monthly reports related to timekeeping and Operations internally and externally. (Relias, NHSN, First Friday Reports, referral award)
• Maintain confidentiality of sensitive payroll and personnel information at all times.
• Process COBRA notices and documentation on a timely basis in compliance with federal regulations and internal procedures.
• Serve us the backup for Benefits orientation
• Perform payroll information related tasks including uploading Kam Time record, complete TDI Part B for processing, payroll data request for assistance, adjustments, historical edits, and research.
• Assists with payroll and benefits processing in a timely manner to ensure proper pay and deductions are processed appropriately for payroll runs.
• Prepares and processes within the ADP platform change forms for all employment related changes including hires, transfers, promotions, and separations.
• Follow up and resolve all timekeeping discrepancies (missed punches, un-reviewed exceptions, unapproved time sheets, historical adjustments, etc.
• Act as back up to run and process payroll for all employees.
• Interacts with internal and external customers in a professional and pleasant manner responding to and assisting with HR related questions within all HR functions including but not limited to HRIS, payroll, benefits, compensation, and Company policies and procedures.
• Maintain and update employee records, HR databases, and HRIS systems.
• Perform data collection and analysis for HR reports and other management reports as needed, and present in report ready format in Excel, Powerpoint, and/or Word.
• Prepare reports, dashboards, and analytics.
• Run reports and track HR metrics such as Turnover/Retention rates, Employee Engagement, TB and other medical clearances, etc.
• Maintains the integrity of HR data by conducting HR and Payroll audits including but not limited to OSHA codes, EEO, Pay Grades, and other employment profile information.
• Coordinate nurse license renewals and C.N.A Recertification in conjunction with HR management.
• Track and process annual driver abstract renewals.
• Support the annual state survey process by preparing and organizing required documents in coordination with relevant departments.
• Perform HR administrative duties including but not limited to New Hires Orientation communication to benefits vendors, monitor and manage the HR email in-box, prepare and distribute birthday gift cards and communication, supports payment processing of HR invoices.
• Maintains working knowledge of all federal, state, and local employment laws.
• Performs all duties and maintains all standards in accordance with Company policies and procedures.

Benefits

• Healthcare: Medical, dental, and vision coverage for employees and dependents; flexible spending account, and Employee Assistance Program.
• Retirement Savings: Generous 403(b) Retirement Plan with 8.5% employer contribution every paycheck based on gross income after completion of one year of employment when you contribute 4% or more.
• Free Employee Meals: More time to relax and let our chefs take care of your meals.
• Paid Time Off: Enjoy 10-20 vacation days based on tenure, plus 11 paid holidays – and yes, your birthday is a paid holiday!
• Sick Leave: After 90 days of employment, you receive 5 days of sick leave and can accrue up to 90 days, ensuring you have the support and flexibility you need when it matters most.
• Education Assistance Program for qualified employees who want to become Certified Nurse Aids (CNAs)
• Access to a wide array of online training courses through Relias, empowering you to enhance your professional skills; and much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level