HR and Office Assistant - Part Time

2-1-1 Big Bend•Tallahassee, FL

About The Position

We are seeking a highly organized, self-motivated HR and Office Assistant to support human resources, office administration, and payroll functions. This role is vital in ensuring smooth day-to-day operations and maintaining compliance with HR policies. The ideal candidate thrives in a fast-paced environment, can manage multiple priorities, and is proactive in problem-solving. This position is part time.

Requirements

Education: Associate’s degree in a related field required (bachelor’s degree preferred); equivalent experience will be considered.
Experience: At least three years of office administration experience or two years of human resources experience preferred.
Skills & Competencies:
Strong organizational and time management skills.
Ability to work independently, take initiative, and complete projects efficiently.
Excellent written and verbal communication skills.
Detail-oriented with strong proofreading and accuracy skills.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and HRIS/payroll systems experience a plus).
Experience handling confidential and sensitive information with discretion.
Ability to work collaboratively with staff, board members, and volunteers.

Responsibilities

Maintain accurate and up-to-date HR files, records, and documentation related to personnel, hiring, and separations.
Respond to HR-related inquiries, including benefits, policies, and hiring processes.
Ensure compliance with payroll, HR policies, and labor laws.
Conduct new hire onboarding and orientation.
Assist with employee offboarding and terminations.
Assist in updating job descriptions and managing employee records.
Organize and support employee events, meetings, and training sessions.
Monitor and track required employee training and certifications.
Assist with annual HR audits and compliance reporting.
Post job openings on job boards, university sites, and community resources.
Assist with screening applications and scheduling interviews.
Coordinate background checks and reference verifications.
Maintain applicant tracking and hiring documentation.
Work with Payroll Company to ensure smooth processing of pay.
Assist with open enrollment, benefits communication, and compliance.
Address payroll and benefits-related inquiries from employees.
Provide administrative support to the President/CEO, Directors and Business Office.
Pick up and distribute mail and ensure timely correspondence.
Maintain office supply inventory and place orders as needed.
Develop and maintain standard operating procedures for office and facility management.
Support agency meetings, training sessions, and professional development activities.
Provide occasional assistance to other staff as needed.
Develop a thorough understanding of 211 Big Bend’s programs and services.
Attend relevant training, workshops, and HR professional development sessions.