HR and Office Administrator

Etherio Group•Atlanta, GA

20d•Hybrid

About The Position

The HR and Office Administrator is responsible for supporting human resource functions, including recruitment, onboarding, benefits processing, and general HR administration. This position also plays a key role in ensuring smooth office operations and providing supportive, engaging work experience for our ~200-person office-based and remote workforce.

Requirements

Bachelor’s degree in HR or a relevant business field.
3-5 years of experience in a Human Resources environment.
Proficiency in HR Management Software.
Payroll processing experience.
Expertise in using Microsoft Word, Excel, and PowerPoint.
Understanding of state and federal labor laws.
Excellent problem-solving and organizational skills, with an ability to prioritize important projects and tasks.
Strong phone, email, and in-person communication skills.
Discipline to maintain the confidentiality of sensitive employee information and ensure proper data handling.

Responsibilities

Work in conjunction with HR Team to coordinate the onboarding process for new team members ensuring all necessary paperwork and documentation is complete
Coordinate equipment and technology needs with IT department and managers.
Mail welcome boxes to all offsite and fully remote team members.
Coordinate and set up office space for new Atlanta based team members and other office locations.
Schedule all HR and Departmental orientation sessions and assign ambassador.
Assemble and distribute physical and digital new-hire information packets to new onsite or offsite team members.
Coordinate marketing and accounting updates.
Coordinate the company’s wellness plan, including promoting engagement, communication, identifying winners and ordering/issuing rewards, with HR Team.
Provide additional administrative support for HR projects and special initiatives as assigned by the VP of HR and Sr HR Manager.
Process HR and benefits-related invoices.
Coordinate team member birthday and anniversary recognitions and distribute milestone awards.
Coordinate HR and operations systems, including My Kastle, ClickTime, Navan, and other related software.
Create new team member account information.
Work with the HR Team to monitor the progress of new hires during the initial stages to ensure successful integration.
Support the recruiting efforts and process as needed.
Support the HR team in maintaining a positive workplace environment.
Maintain appropriate inventory of office, shipping, and kitchen supplies.
Maintain office seating charts and related documents.
Order business cards for team members on request.
Enter new clients and jobs into ClickTime.
Process bill payments for several company accounts and benefits.
Manage in-suite and off-site storage location; and storage unit relocation
Answer and appropriately direct calls that come into the company’s main phone line.
Check the main company mailbox daily, accept packages, and ensure prompt distribution and notification to the appropriate team members.
Coordinate building and facilities support, including processing fitness waivers, reserving conference rooms, and addressing office maintenance issues.
Maintain the tidiness of the office’s two breakrooms.
Produce and submit monthly report of usage by client for postage and the color copier/printer and office-related invoices to accounting.
Administer corporate shipping account and generate reports as needed.
Maintain contact list for service providers for all in-office equipment and arrange maintenance and repair services as needed.
Coordinate special projects, including ordering and picking up meals for company meetings, setting up AV for the conference room.