HR Administrator Contract ( 1 year)

Messer Americas•Mississauga, ON

23h

About The Position

This role involves executing HR-related responsibilities at a professional level. Collaborating closely with HR Partners and Senior HR Management and Canadian Executive Team, the incumbent plays a vital role in supporting the business through involvement in various facets of the HR department. Additionally, the role includes providing comprehensive HR support to all employees within the organization.

Requirements

Post-secondary education in Human Resources, Business Administration, or a related field
Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Strong attention to detail and high level of accuracy
Excellent organizational and time management skills
Ability to handle confidential information with professionalism and discretion
Strong written and verbal communication skills
Strong analytical, problem-solving, and organizational skills.

Responsibilities

Responsible for reaching out to candidate to complete onboarding documents completed.
Collaborate with Payroll on new hire onboarding including uploading completed new hire forms in HRIS.
Work collaboratively with the respective vendors to identify any changes and/or updates to existing programs.
Process HR vendor invoices in a timely manner.
User set up, coordinating extensions, externals management and escalation point for managers with vendors.
Communicating company HR policies and procedures to employees.
Provide general information and assistance internally and externally over the phone, electronically and in person; respond to & resolve assigned inquiries from employees, managers, HRBP, Payroll, Finance, within expected timelines, with appropriate escalation for items that require more attention to resolve.
In liaison with Communication and ELT, draft and send communication to all Canadian employees for HR related events and updates.
Revise and enhance communication across various channels, including the HR intranet page, social media platforms, job descriptions, internal documents, etc.
Monitoring the HR inbox, assisting with inquiries or redirecting them to the correct personnel.
Prepare employment confirmation letters and similar communications.
Perform administrative HR work including maintaining HR shared files, employee files.
Coordinate access and provide support to managers and employees for various HR systems including HR Downloads and UKG.
Recommend, develop and maintain up-to-date human resources data bases, and policy manuals (e.g. Human Resources Intranet, HR Knowledge Base).
HRIS position management.
Create, track and run reports/queries to support business requirements in UKG and other systems.
Proactively source candidates through multiple channels (LinkedIn, job boards, etc.)
Build and maintain pipelines of qualified candidates for current and future hiring needs.
Perform other duties and special projects as assigned.