HR Administrative Assistant #1796

Lakeview Health Services Inc.•Geneva, NY

11d•$17 - $21

About The Position

With the general supervision of the Managing Director of Human Resources, provides a variety of administrative, coordinating, and monitoring functions for the HR department. Provides support to the Managing Director of HR and Managing Director of Organizational & Talent Development. Assists with all HR, recruitment, hiring and training functions. Individual should strive to create a healing environment that respects the perspectives and experiences of the individuals, families, staff, and communities we serve by practicing safe, respectful communication as well as respecting individuals’ boundaries and differences.

Requirements

Minimum of a High School Diploma or GED with at least three years of relevant experience, or an associate’s degree and at least one year of relevant experience.
Working knowledge of computer programs (Microsoft Word, Excel, PowerPoint, Publisher, Outlook, etc.) and general clerical knowledge is required.
Experience with ADP.
Should have a basic understanding of NYS and Federal Labor Laws.
Must be able to manage several tasks simultaneously and with frequent interruptions; ensure proper documentation of records is maintained through consistent follow-up; meet deadlines while ensuring the accuracy of reports and calculations; to communicate clearly and effectively with a diverse population; recognize and maintain appropriate confidentiality of clients, staff and work materials; demonstrate knowledge and application of EEOC, state and federal laws and guidelines as applicable to the duties of the position; maintain a professional demeanor at all times.

Responsibilities

Follow all safety rules and regulations for self, consumers, and staff.
Maintain a neat and welcoming environment within the office area.
Prepare reports, memos, letters, spreadsheets, mailings, purchase orders, and other documents in support of HR staff.
Proofread and edit a variety of documents.
Conduct research and provide results as requested.
Read and respond to email regularly throughout the day.
Participate in staff meetings and required training.
Any other duty as requested.
Performs a variety of clerical and administrative tasks within Human Resources, to include: clerical-filing; complete monthly billings; mailings; data-entry; and schedule events, programs and activities
Assist with personnel policies and procedures revisions to ensure that pay practices and personnel policies and procedures comply with State and Federal laws and regulations
Assist with the day-to-day efficient operation of the Human Resources office
Updates employment, benefit records, and Human Resource Information System
Act as resource for employees regarding general benefit information
Prepare required reports and filings and submit to Managing Director for review and final submission
Order and distribute required labor posters
Assist with medical leave of absences, benefit administration, general correspondence, etc.
Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications
Track the Evaluation and Performance Improvement Plan program(s) to ensure effectiveness and follow through on required timelines
Track timely completion and submission of New Hire Orientation Checklists
Maintain position on Human Resource Advisory Group (HRAG) committee
Maintain personnel and health files, both electronically and on paper, audit annually
Respond to New York State Unemployment and Social Security Information requests as needed
Complete employment verification requests
Assist with the development and administration of procedures and guidelines to support the workforce of the Agency
Assist with planning corporate events and serving on internal committees as needed
Assists in all staff surveys
Provide backup to the Recruitment Specialist as needed
Supports Human Resources Department with special assignments and other duties as assigned.
Conduct New Hire Orientation meetings
Maintain the formal Internship Program for Lakeview to include conducting orientations for new interns and serving as a point of contact
Update AWARDS system with staff changes as needed
Input training and medical information into appropriate database
Assist with the planning, organizing and set-up of training as needed
Coordinate the annual United Way campaign