HR Administrative Assistant

RCB Bank•Claremore, OK

7d•Onsite

About The Position

At RCB Bank, we believe that every role within our organization plays a critical part in delivering exceptional service to our customers and communities. The jobs we offer reflect our commitment to building strong, meaningful relationships and maintaining the highest standards of integrity, professionalism, and customer care. We are dedicated to fostering a culture where every team member understands their purpose and impact on our mission to serve the financial needs of our customers while contributing to the economic vitality of the communities we call home. RCB Bank is committed to creating an outstanding experience for our customers in every single interaction, and we desire to differentiate RCB Bank from the competition through exceptional standards of service. All employees, whether in person, on the phone, through email, or online are expected to conduct themselves with the utmost level of professionalism and customer service while adhering to the RCB Bank standards of service: Integrity, Reputation, Professional, Empowered, Welcome, Ownership, Action, Responsive, Relational, and Excel. What we’re looking for: Someone primarily responsible for assisting the Human Resources department with administrative tasks and carrying out the duties of this position efficiently and thoroughly while maintaining confidentiality and adhering to federal/state regulations and RCB Bank policy. What would make you a great fit: You understand that maintaining confidentiality is critically necessary in this role. You possess strong organizational skills, attention to detail, and the ability to maintain a neat workspace. You can provide friendly and professional customer service to external and internal customers. You are a cooperative, self-motivated team player with initiative and a willingness to assist others with business needs and goals. You are dependable, as well as diligent and efficient, in the completion of tasks. You care about your community and have a desire to be involved. What you’ll do: Provide recruiting and onboarding assistance by screening and sorting employment applications within applicant tracking system, assisting with pre-employment processes, and conducting phone screens with candidates, etc. Receive direction from and have frequent communication with the Regional HR Business Partners in relation to these tasks. Complete data entry tasks, including entering information into the human resources software system, work order system, and other databases/spreadsheets, as well as completing assigned tasks in workflow within the software system. Complete administrative duties, including creating and maintaining electronic employee and medical files, job files, etc.; compiling materials for New Employee Orientation, Open Enrollment and similar events; verifying and coding invoices from vendors and submitting to Accounts Payable; generating reports within the human resources software system; ordering supplies for the department; sorting departmental mail; answering the phone and greeting and assisting visitors to the department. Assist the various teams within the Human Resources department with distribution of materials and information to employees and third-party vendors. What you must have: High school diploma or GED Clerical experience in an office environment Experience with Microsoft 365 What might set you apart: Previous administrative assistant experience in a human resources environment What you get: A fun, challenging work environment with an emphasis on family, community, and technology. RCB Bank is also committed to ensuring the health and general wellbeing of all employees by providing a wide variety of competitive benefit programs that help you achieve the best fit for your family’s needs, including the following (subject to eligibility): Medical Plan Prescription Drug Plan Teladoc™ Dental Plan Vision Plan Flexible Spending Accounts (Healthcare & Dependent Care) Life and AD&D Insurance Disability Plans Life Assistance Plan (EAP) Multiple Supplemental Plans Sick Leave Paid Federal Holidays Vacation and PTO 401(k) ESOP What you can expect: Individuals in this position must be able to perform essential functions and physical demands within these documented working conditions with or without reasonable accommodation: This position is in an office environment within a climate-controlled facility that can be high-traffic during peak service times. There is frequent use of the telephone, computer and other office equipment associated with this position. Individuals in this position are typically seated at their personal desk for most of the day. The individual responsible for this role must be able to perform job functions with general supervision and work effectively as a member of a team and independently. The individual must be capable of working harmoniously with diverse personalities of co-workers, staff and customers. This position requires regular and reliable attendance and the ability to work varying hours. What you might want to know about RCB Bank: RCB Bank has been a responsible employer since 1936, standing firm on moral and ethical principles as a bank and as an employer while fulfilling our commitment to excellence. Operating with values such as integrity, respect, sincerity, and honor, RCB Bank is an equal opportunity employer, striving to hire employees who meet high standards of character, education and occupational qualifications. Our employees are living, working, volunteering, and giving back in the communities we serve—they are the reason our customers love banking with us! To be an RCB Bank employee is to identify the needs of our customers and our communities and to build relationships that create opportunities to meet those needs. Without the dedication of our caring, principled leaders and employees, RCB Bank could not serve as a responsible citizen of the communities we serve or provide high-quality customer service. RCB Bank is dedicated to building Relationships, contributing to our Communities, and embracing our Boldness! RCB Bank was established in Claremore, OK, and has since grown to over $4.1 billion in total assets and over 750 employees. Our branch network covers more than 60 locations across Oklahoma and Kansas. The purpose of RCB Bank is to meet the financial needs of our communities, its businesses, and its customers. RCB Bank is a progressive bank with a commitment to each of the communities we are in, which is why so many people say, "That’s my bank!" Internal Deadline: 2/17/2026

Requirements

High school diploma or GED
Clerical experience in an office environment
Experience with Microsoft 365

Nice To Haves

Previous administrative assistant experience in a human resources environment

Responsibilities

Provide recruiting and onboarding assistance by screening and sorting employment applications within applicant tracking system, assisting with pre-employment processes, and conducting phone screens with candidates, etc.
Receive direction from and have frequent communication with the Regional HR Business Partners in relation to these tasks.
Complete data entry tasks, including entering information into the human resources software system, work order system, and other databases/spreadsheets, as well as completing assigned tasks in workflow within the software system.
Complete administrative duties, including creating and maintaining electronic employee and medical files, job files, etc.; compiling materials for New Employee Orientation, Open Enrollment and similar events; verifying and coding invoices from vendors and submitting to Accounts Payable; generating reports within the human resources software system; ordering supplies for the department; sorting departmental mail; answering the phone and greeting and assisting visitors to the department.
Assist the various teams within the Human Resources department with distribution of materials and information to employees and third-party vendors.