HR Administrative Assistant

ADEC INC.•Bristol, IN

5h•Onsite

About The Position

ADEC is a nonprofit organization located in Bristol, Indiana, serving both Elkhart and Saint Joseph counties. For more than 70 years, ADEC has been dedicated to empowering people with disabilities to live fulfilled lives in their communities. With more than 350 employees, ADEC provides a wide range of services including residential supports, day services, employment services, therapies, and guardianship. If you are seeking to work for a well-respected agency that makes a meaningful difference in the lives of individuals and families in our community, we invite you to consider joining our team. POSITION SUMMARY ADEC is currently seeking an HR Administrative Assistant to manage the front desk at our Bristol administrative office and provide administrative support to the Human Resources team. This position plays a key role in creating a welcoming first impression while ensuring efficient HR operations and compliance support.

Requirements

High school diploma or GED required.
Valid Driver's License and proof of current auto insurance.
Strong customer service, communication, organizational, time management, and dependability skills.
Proficiency in Microsoft Word, Excel, and PowerPoint; familiarity with social media preferred.
Demonstrated integrity, professionalism, and discretion in handling confidential information.
Ability to work collaboratively within a team environment and support HR’s commitment to continuous improvement and exceptional service.
A genuine passion for ADEC’s mission and desire to support employees in serving the individuals and families we support.

Nice To Haves

3–5 years of receptionist and administrative assistant experience preferred.

Responsibilities

Serve as receptionist, maintaining a warm, cheerful, and professional presence that reflects positively on ADEC.
Operate the agency-wide switchboard, demonstrating excellent telephone etiquette and the ability to relate well to a wide variety of individuals.
Greet visitors and manage incoming phone calls.
Track and distribute incoming/outgoing faxes and meter and distribute mail.
Assist the Recruiting Specialist with background checks, reference checks, and employment verifications for new hires.
Scan and audit new employee files to ensure completeness; assist with entering new employees into the HRIS.
Input and scan new hire and annual training records into ADP.
Conduct annual background and driving record checks for current employees, including Office of Inspector General List of Excluded Individuals checks and 3-year county checks.
Assist with monthly HR compliance reporting and employee follow-up.
Support maintenance of HR software and training systems.
Process invoices, code appropriately, and submit to Accounts Payable in a timely manner.
Track employee disciplinary documentation to ensure progressive discipline guidelines are followed; monitor Performance Improvement Plans and notify managers and the Director of Talent Management prior to expiration dates.
Provide general administrative support to the Human Resources team as needed.