Human Resources Administrative Assistant

Clackamas County Children's Commission•Lake Oswego, OR

19h

About The Position

The HR Administrative Assistant provides essential support to the Human Resources department by maintaining accurate employee records, ensuring compliance with licensing requirements, and assisting with file management and data tracking. This role requires strong organizational skills, attention to detail, and the ability to manage confidential information effectively.

Requirements

Associate degree in HR or related field preferred.
1–2 years of administrative experience, preferably in HR or compliance.
Strong proficiency in Microsoft Excel and other data management tools.
Excellent organizational skills and attention to detail.
Ability to maintain confidentiality and handle sensitive information.

Responsibilities

Maintain and update all employee personnel files in compliance with agency and regulatory standards.
Ensure timely filing of documents such as certifications, background checks, and training records.
Maintain licensing files for all staff to meet Department of Early Learning and Care (DELC) requirements.
Track expiration dates and notify employees of upcoming renewals.
Link and unlink agency employees with the Department of Early Learning and Care system as needed.
Verify employee status and ensure accurate reporting to DELC.
Maintain and update the HR master spreadsheet with current employee information, licensing status, and compliance data.
Generate reports as requested by HR leadership.
Assist with onboarding and offboarding processes, including document collection and system updates.
Respond to employee inquiries regarding HR documentation and compliance requirements.
Support HR team with special projects and audits as needed.