HR Administrative Assistant

Goodwill Greater Milwaukee & Chicago • Milwaukee, WI

5d

About The Position

The HR Administrative Assistant is a ccountable for the management and maintenance of hard copy and electronic employee files, ensuring necessary information is acquired and retained as part of an employee file as well as meeting logistics for the VP of Human Resources. This position will also process documents, data and materials to support customers and input data into HRIS. RESPONSIBILITY LEVEL: Understand and abides by policies, procedures and programs. Typically works on projects and tasks that span 1 day – 3 months.

Requirements

• No prerequisites for role. Prior office experience preferred.

Nice To Haves

• Prior office experience preferred.

Responsibilities

• Accountable for the management and maintenance of hard copy and electronic employee files, ensuring necessary information is acquired and retained as part of an employee file.
• Conduct reoccurring audits on active employee files and investigate on missing folders.
• Conduct monthly audit on new hire data form termination retention.
• Conduct annual review of files and prepare terminated employee files for storage.
• Process documents, data, and materials for the purpose of disseminating information to appropriate parties and inputting data into HRIS systems.
• Manage multiple Human Resources initiatives, including but not limited to: floral orders, new hire data forms, HR communications and tuition reimbursement.
• Manage file storage and retention requirements for terminated employees.
• Collect and distribute mail to the Human Resources department.
• Provide scheduling and meeting logistics support to VP Human Resources.
• Provide support to various audits conducted or assisted by the Human Resources department.
• Provide support to the HR Business Partners and HR Generalists to retrieve documentation for unemployment claims.
• Effectively plans and manages own work to reliably complete routine job responsibilities.
• Follows through on learning, skill building, and practice necessary to adapt to change.
• Serves as an ambassador for Goodwill in the wider community.
• Participates in volunteer opportunities as schedule and interest permit.
• Responsible for completing other duties/responsibilities as assigned.

Benefits

• medical
• dental
• vision
• short and long-term disability
• life insurance
• retirement plan
• paid time off (PTO)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed