HR & Administrative Assistant

Crete United • Corpus Christi, TX

1d • Onsite

About The Position

ProTech Mechanical is seeking an organized, approachable, and detail-oriented HR & Administrative Assistant to support employees, ensure smooth office operations, and assist with HR, payroll, and fleet administration. This role involves working closely with the HR Manager and management team to onboard new employees, maintain accurate records, and provide a welcoming environment for visitors. The position is based in Corpus Christi.

Requirements

• High school diploma or GED.
• Experience in HR administration, certified payroll, or fleet support.
• Strong organizational skills and attention to detail.
• Clear communication and a friendly, professional approach with employees, visitors, and vendors.
• Ability to manage multiple priorities and follow through on deadlines.
• Good judgment when handling confidential employee and company information.
• A dependable work ethic, punctuality, and willingness to help the team.
• Employment is contingent upon completion of a background check and drug screening.

Nice To Haves

• Certified payroll reports to meet prevailing wage experience ideal

Responsibilities

• Welcome visitors and vendors, notify appropriate team members, and maintain visitor records.
• Sort and distribute mail, maintain office and breakroom supplies, and help keep shared spaces organized.
• Assist with data entry, filing, copying, and other day-to-day administrative needs.
• Coordinate new hire paperwork, background checks, drug screens, and I-9 and E-Verify requirements.
• Maintain accurate, confidential employee files and organized applicant records.
• Enter weekly employee time and review construction timesheets for accuracy and completeness.
• Track time records and PTO requests to support payroll preparation.
• Prepare certified payroll reports to meet prevailing wage and contract requirements.
• Provide backup payroll support when the HR Manager is unavailable.
• Assist with recruiting and other HR activities as needed.
• Maintain vehicle records, reports, and assignment information.
• Help coordinate vehicle incident information with insurance providers under management’s direction.
• Provide administrative support for daily fleet operations.

Benefits

• Paid time off
• Paid holidays
• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) with company match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED