Human Resources Administrative Assistant (Full-time)

Fortune Bay Resort Casino•Tower, MN

2d•$17 - $27

About The Position

The Human Resources (HR) Administrative Assistant shall work under the direct supervision of the Director of Human Resources and will be responsible for providing administrative support to Human Resources personnel. The HR Administrative Assistant acts in the capacity of public reception by interacting with candidates for employment, and by helping employees and managerial staff. The incumbent ensures compliance and confidentiality by maintaining accurate record keeping of personnel files and personnel information.

Requirements

Must be highly confidential.
High organizational skills with an ability to prioritize and use time effectively.
Effective interpersonal skills.
Accountable, dependable, reliable, and customer service oriented.
Strong computer background with skills and proficiency in Microsoft Word, Excel, and PowerPoint software programs.
Excellent written and oral communication skills.
Ability to exercise good judgment and decision-making skills.
Ability to work and contribute as a team player.
Must be able to pass a criminal background check and drug screen.
The Human Resources Administrative Assistant must have a high school diploma or general equivalency diploma and a minimum of three years’ work experience in a similar capacity.

Responsibilities

Greet and refer general public and employees to appropriate HR personnel.
Communicate with the public as to the availability of job openings and process of hire/inquiries, etc.
Gain knowledge of gaming license requirements, company policies, payroll procedures, employment and labor laws, company benefits, and human resources compliance.
Perform office work including copying, faxing, answering phones, taking messages, etc.
Maintain an efficient system of record keeping and filing; organize file room.
Assist in the coordination and implementation of employee orientation.
Post company announcements in designated areas; maintain employee communication on bulletin board, keeping neat and updated.
Disseminate information to departments and employees via email or memorandum.
Write letters and memorandums as required.
Develop spreadsheets and graphs as required.
Assist in the development of the monthly employee newsletter.
Work cooperatively with all administrative and clerical staff.
Attend meetings as requested and record minutes or take notes as required.
Maintain courteous, professional, and effective relations and interactions with all employees at all levels of the organization and present professional dress, appearance, and demeanor at all times.
Prepare monthly employee birthday and anniversary cards and distribute.
Order supplies as necessary and maintain record of supplies ordered.
Assist in the coordination of training and the development of training materials.
Distribute company mail.
Update and distribute the company phone list.
Conduct biweekly payroll check distribution.
Serve as back-up to the Executive Assistant as needed.
In the absence of the Recruitment and Onboarding Specialist, conduct hourly interviews.
Complete employment verifications.
Follow all company policies and departmental procedures.
Perform other duties as assigned.