Human Resources Administrative Assistant

Vicksburg-Warren School District•Vicksburg, MS

About The Position

Responsible for personnel functions including hiring, policy administration and record keeping for all certified and noncertified staff. Plans, coordinates and supervises the operations of the Human Resources office. To serve as support staff to the educational staff within the District in order to achieve the goal of educating our students.

Requirements

A successful record of secretarial experience.
Competent computer skills.
Ability to perform clerical work requiring i ndependent performance of duties and exercise of judgment in making decisions in accordance with established policies and practices.
Ability to perform assigned job duties under general supervision and develop own routine necessary to carry work to completion.
High school diploma or higher/ 2 years or more specific secretarial/clerical experience required.
Proficient computer skills required.
Ability to respond to inquiries or complaints.
Must possess excellent communication and interpersonal skills
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Must keep accurate, up-to-date records.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Employee acknowledges that he/she is required to maintain a high standard of professional conduct in compliance with the Mississippi Code of Ethics.
Breach of said professional conduct includes but is not limited to: neglect of duty, dishonesty, engagement in acts that are contrary to VWSD policy, unlawful activities, or any other conduct which is seriously prejudicial to the school district.

Responsibilities

Orders necessary supplies and equipment for personnel activities
Types letters and forms concerning personnel matters
Receives incoming telephone calls and handles them appropriately
Assists the Director of Human Resources in usual office duties
Assists administrators/supervisors in viewing applications and/or records
Completes questionnaires from various agencies requiring verification of employment, salaries, and other pertinent information and maintains files as required
Completes paperwork for retirement, workmen's compensation, background checks and maintains files as required
Profiles new hires in district computer system in conjunction with the Finance/Payroll dept.
Prepares Board packets on personnel matters
Demonstrates the ability to communicate and work with diverse groups of people
Works with contracted services in the updating of substitute system info
Performs other duties as assigned by the Director of Personnel