HR Admin/Payroll Specialist

Matrix Design Group, Inc•Colorado Springs, CO

21h•$28 - $34•Hybrid

About The Position

Matrix has been named a Zweig Group 2025 Best Firm to Work For! Are you a seasoned Payroll and HR Practitioner with advanced multistate payroll knowledge and experience? We are seeking a dedicated professional who thrives on providing exceptional employee support and can work well both independently and as a collaborative team member. The ideal candidate will have exceptional attention to detail, great technical skills, a problem-solving mentality and the ability to positively engage with employees at all levels of the organization. This position will be located in our Colorado Springs office. After the initial training period, this position may be considered for a hybrid work arrangement with a minimum of three days in the office. As an employee-owned company we are committed to fostering, cultivating, and preserving a culture of respect and excellence. Our strengths of service, innovation, and skill are a result of that belief. We have a friendly, collegial, cooperative atmosphere and offer a full range of benefits including medical, dental, vision, disability, and life insurance; paid holiday, vacation, and sick leave; training and education; an Employee Stock Ownership Plan (ESOP); and a 401(k) plan. Matrix employees are encouraged to participate in employee wellness programs, social committees, and community outreach programs. We strive to employ highly motivated people with excellent communication and applied critical thinking skills who desire to advance their talents and skills. Pay Range: $28 -$34/hour plus the potential for bonuses. The expected pay range for this position is displayed in accordance with the Colorado Equal Pay for Equal Work Act. Compensation will be based upon education, qualifications, and experience. Summary: The Human Resources Administrator/Payroll Specialist has primary responsibility for the accurate and timely, full-cycle processing of multi-state payroll for Matrix and its subsidiaries. The HR Administrator will also support a variety of HR functions ancillary to payroll such as reporting, setting up state withholding accounts, entering of employee changes into the payroll/HRIS and the timekeeping systems. The HR Administrator will be assigned as the primary team member responsible for specific HR tasks or responsibilities and as the back-up for other functions and is expected to have a general knowledge of all functions of the department. The HR Administrator will also provide backup to the administrative staff as needed.

Requirements

Advanced knowledge of payroll regulations, procedures and software
Understanding of wage garnishment procedures
Understanding of state withholding procedures and the process to set up state accounts
Knowledge of OSHA recordkeeping requirements and procedures
Good understanding of HR, Benefits and Payroll processes and laws to include but not limited to: FLSA, ACA, FMLA, ADA, and FAMLI
Strong problem-solving ability: ability to identify and resolve problems in a timely manner; develop alternative solutions; use reason even when dealing with emotional topics
Proficient in Microsoft Office applications, with advanced knowledge/skill in Microsoft Word, Excel and Outlook
Must have a professional appearance and demeanor
Excellent written and verbal communication skills
Must be highly detail oriented and able to maintain confidentiality
Must be extremely organized, have a high level of initiative and flexibility
Able to work independently with minimal supervision
Able to interact professionally with staff at all levels of the organization
Minimum of five years of experience in a professional office environment.
Minimum of five years of multistate payroll experience for both exempt and non-exempt staff.
Payroll experience must include all components of the payroll process.
High school diploma required
Valid driver's license in conjunction with successfully passing the Company’s MVR check.

Nice To Haves

Recent experience using ADP Workforce Now payroll processing software is preferred.
Experience with OSHA recordkeeping and posting is preferred.
degree in accounting or human resources a plus.

Responsibilities

Process bi-weekly, multi-state payroll for companies accurately and on time using ADP and STG payroll systems
Responsible for accurate and timely preparation (through payroll companies) and distribution of annual w-2 forms for employees
Respond to wage garnishment notices and provide appropriate documentation to employees and accounting department
Maintain strict confidentiality of employee files/information and any confidential Company information
May assist with benefits administration to include but not be limited to entering new enrollments, terminations, and changes into vendor systems, responding to participant questions, and reviewing Carrier Connect submission and/or error reports
Accurately enter new hires, terminations, promotions, and other employee changes into payroll/HRIS and ERP
May assist Director of HR with ESOP administration to include participant communication, quarterly/annual filing requirements, audit material preparation, and employee education meetings, and distribution of annual statements
Provide administrative assistance to the Human Resources Director with letters, reports, spreadsheets, and presentations as needed
Assist with benefit plan and work comp annual audits and government census requests
Track employee appraisals and license renewals and communicate timelines to staff
Respond to requests for reports from directors and for project and proposal support
File and monitor work comp and auto insurance claims
Prepare and file annual OSHA reports and provide quarterly (or more frequent) OSHA information for client/project requirements
Respond to unemployment insurance notices
Assist with HR newsletter
Provide back-up for receptionist duties as needed: professionally assist all callers and visitors and redirect as appropriate, accept deliveries
Assist with office/company celebrations as needed
Other duties as assigned