HR Admin Assistant

MAX Credit Union•Montgomery, AL

About The Position

This role provides comprehensive administrative support to the HR team, acting as a key point of contact for visitors and applicants, and ensuring the smooth operation of HR processes. The position involves maintaining accurate records, assisting with recruitment and onboarding, managing HR supplies, and supporting employee engagement initiatives. A member-first mindset and adherence to core values are essential.

Requirements

Proficiency in administrative support tasks.
Experience with recruitment and onboarding processes.
Ability to maintain confidentiality and accuracy in record-keeping.
Strong communication and interpersonal skills.
Organizational skills for managing supplies and events.
Experience with HR databases and personnel files.
Ability to handle employee inquiries professionally.
Experience with drug screening administration and reconciliation.
Skills in reconciling financial statements and vendor bills.
Ability to manage internal communications and sign-up forms.

Nice To Haves

Experience in a member-first environment.
Demonstrated understanding and upholding of core values.

Responsibilities

Provides comprehensive administrative support to the HR team, including calendar management, meeting coordination, and corporate car reservations.
Assists with recruitment and onboarding processes: screen resumes, schedule interviews, coordinate background checks, and prepare new hire materials.
Serves as the first point of contact for HR visitors and applicants, ensuring a welcoming and professional experience.
Maintains and updates personnel files and HR databases with accuracy and confidentiality.
Responds to employee inquiries regarding HR policies, benefits, and procedures in a timely and courteous manner.
Coordinates employee recognition programs, including birthday and anniversary acknowledgments.
Orders and manages HR supplies, apparel, name badges, and event tickets.
Supports the planning and execution of employee engagement events and internal communications.
Administers oral drug screenings and manages lab submissions and billing reconciliation.
Reconciles monthly credit card and vendor statements for HR-related expenses.
Notifies staff of employee status changes and maintains accurate internal records.
Creates and manages sign-up forms and internal communications for HR initiatives.
Maintains a member first mindset.
Upholds core values and builds team member and customer relationships.
Completes all training as required.
Performs other duties as assigned.