Housing Occupancy Specialist - Administrative Assistant

D'Youville Life & Wellness Community•Lowell, MA

10h•$20 - $27•Onsite

About The Position

D'Youville Life & Wellness Community, a faith-based, nonprofit organization founded in 1960, is seeking an experienced Part-Time Housing Occupancy Specialist - Administrative Assistant. This role is crucial for implementing HUD rules and regulations, processing tenant verifications and recertifications, maintaining waitlists, and ensuring all paperwork is completed accurately and on time. The position involves daily interaction with tenants and requires a detail-oriented individual with strong computer skills and knowledge of HUD procedures and regulations.

Requirements

Solid experience in HUD occupancy procedures.
Knowledge of Property Manager Software – BostonPost a Plus.
Familiarity with HUD regulations.
Detail-oriented and ability to multi-task in a fast-paced environment.
Good computer skills and knowledge of Microsoft Office Suite.

Nice To Haves

BostonPost software experience

Responsibilities

Assist with annual tenant recertification process.
Assist with annual waitlist update process and file management.
Assist with annual tenant unit inspections.
Assist with the preparation of internal or MOR audits.
Assist with the preparation and maintenance of HUD housing policies and procedures.
Prepare for and assist with housing inspections such as HUD, REAC, DHCD, City, etc.
Answer housing questions and give facility tours upon request.
Mail applications to individuals upon request.
Enter application data in BostonPost software.
Assist with maintenance work order requests.
Assist with new tenant move-in preparation.
Prepare for monthly tenant meetings and create minutes from the meeting.
Assist with inventory and purchase of supplies.
Sort mail and send invoices to Accounts Payable.
Assist with tenant events.
Assist with bank deposits, finance related mailings and annual file set-ups.