Household Manager & Family Assistant (with Organizational Support)

Sage Haus•New York, NY

10d•Hybrid

About The Position

We are a warm, down-to-earth family seeking a highly organized and proactive Household Manager & Family Assistant to help keep our lives running smoothly. We split our time between our Brownstone in Harlem, NY, and a lake house in Putnam Valley, NY. Our family includes two young children and a senior dog. We value kindness, humor, and a sense of calm. This part-time role (15-20 hours per week) will focus on maintaining household organization, managing inventory, running errands, providing administrative support, overseeing vendors, and assisting with family needs. The ideal candidate will bring a positive energy, a project manager's mindset, and the ability to proactively identify and solve household challenges. Flexibility and a collaborative spirit are key, as we want to focus on quality family time.

Requirements

Maintain a smoke-free environment.
Fragrance-free.
Reliable transportation and ability to travel between properties.
General vaccinations.
Highly organized.
Calming, positive energy.
Resourceful.
Enjoys creating order and ease in a home.
Ability to tackle organizational tasks, manage inventory, daily tidying, and administrative tasks.
Ability to travel to Hudson Valley home monthly.
Project manager's mindset: proactive in identifying and addressing household needs.
Offers solutions, not just problems.
Flexible and able to roll with the punches.
Professional demeanor.
Emotional intelligence to read the room.
Steady, confident, and solution-oriented.
Confident in handling household issues independently but seeks guidance on key decisions.
Responsive, thoughtful, and proactive communicator.
Must pass a background check.

Nice To Haves

Organizational Support

Responsibilities

Create and maintain household organization systems across both properties.
Perform daily resets and prepare the home for cleaning services.
Tidy up as needed (toys, artwork, dishes, surfaces, crumbs) and perform weekly fridge/freezer organization.
Manage seasonal swaps for clothing, decor, bedding, and outdoor items.
Prepare and coordinate donation drop-offs.
Prepare the home for events, holidays, and guest stays.
Assist with packing and unpacking for travel.
Plant care.
Change batteries, light bulbs, and smoke detectors.
Restock pantry/fridge/household supplies.
Manage running household supply lists.
Maintain pet supplies.
Manage and collaborate on household orders and subscriptions.
Run errands: post office, returns, dry cleaning, gift shopping, grocery shopping.
Handle mail and package deliveries; break down boxes.
Maintain awareness of family calendar, including household schedules.
Assist with and manage family projects (e.g., organizing children’s artwork, printing photos, school/camp forms).
Track receipts and budget for expenses incurred as house manager.
Occasional help with event and appointment coordination.
Oversee occasional deep cleans of fridge, oven, and baseboards.
Refresh garage, mudroom, and entryway areas.
Clean and maintain humidifiers, air purifiers, washer/dryer, dishwasher, ice machine, etc.
Tackle major organizational projects (toys, gear, pantry, basement, mudroom).
Prep backpacks and activity bags with necessary items.
Coordinate occasional babysitters.
Manage kid-related errands.
Provide emergency backup for pickups, drop-offs, and light child supervision (not a regular duty).
Oversee cleaners, contractors, landscapers, and other vendors.
Research and coordinate repairs and quotes.
Manage seasonal property maintenance.
Manage outdoor spaces.
Manage multiple properties (Harlem and Hudson Valley).
Ensure property readiness.
Oversee home systems (HVAC/security/water filter).
Conduct routine property walkthroughs in Hudson Valley.
Wash, fold, and organize laundry (Upstate Only).
Maintain tidy and well-stocked laundry area.
Occasional vehicle management: charging/organizing/scheduling cleanings.