House Manager & Family Assistant (with Meal Prep and Travel Support)

Sage Haus•North Miami, FL

42d•$40 - $50

About The Position

We are a warm, entrepreneurial, dual-physician household with a lively one-year-old daughter and a gentle senior dog who needs a bit of extra care. Our home is active, welcoming, and rooted in routines that keep life running smoothly amidst two demanding careers and a growing business. We work from home often, so partnership and communication are incredibly important. Our full-time nanny is an integral part of our family rhythm, and we envision this role working alongside her as a dependable teammate. Our home is spacious and dynamic, with frequent deliveries, ongoing projects, and a steady flow of personal and professional tasks. We value someone who brings calm, clarity, and structure—someone who helps create an environment that feels cared for, organized, and nourishing. We travel periodically and appreciate a trusted person who can join us when needed. You are organized, proactive, communicative, and deeply reliable. You anticipate needs, take initiative, and thrive in a role where you can create systems, maintain order, and support a busy family. You are warm, loving with children, detail-oriented, and confident working both independently and collaboratively. You enjoy planning and preparing healthy meals, are open to learning family-specific recipes (including Bengali cooking), and feel comfortable navigating halal food needs. You don’t shy away from laundry, organization projects, or keeping a large home running smoothly. You are also comfortable supporting a senior dog, managing household inventory, tackling some business related tasks, and stepping in as backup childcare when needed. Long-term fit matters to you—you appreciate becoming a trusted, steady part of a family team.

Requirements

Can maintain a smoke-free environment.
Has reliable transportation (mileage reimbursement provided for errands completed during work hours).
Pass background check.
Excellent command of the English language (written and spoken).
Up-to-date on general vaccinations; open to getting TDAP for future newborn support.
Willing to sign an NDA.
Comfortable with light childcare assistance during the week as needed and one child-care focused day (Saturday mornings).
Able to travel every other month with family to help with childcare.
Basic cooking skills; willingness to learn new cuisines to prepare for the family.

Responsibilities

Household Management & Organization
Maintain household organization systems (closets, storage, pantry, seasonal items).
Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for deeper cleaning services that take place once a month.
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas, take out the trash/recycling.
Coordinate directly with the family's interior designer on home projects, décor rotation, furnishings, and tracking deliveries or installation projects.
Manage seasonal swaps (clothing, décor, bedding, sizing up for when the child has outgrown clothing, etc).
Support home events, guest readiness, and post-event clean-up.
Coordinate donation drop-offs/pick-ups
Assist with packing and unpacking for family travel.
Prepare for family events, holidays, and guest stays (on rare occasions also helping to work event, helping with clean up afterwards)
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
Maintain indoor plants
Administrative & Personal Assistant Support
Oversee and manage household schedules and business calendars as well as reminders (e.g., employee calendars - sourcing and sending holiday gifts and birthday gifts to staff, gift wrapping)
Help with scheduling personal appointments (i.e., hair cut), travel planning, and logistics
Track bills and invoices; assist with basic budgeting tasks.
Partner with the family to ensure travel, vendors, and household purchases reflect both quality and cost-awareness. Proactively present options within budget.
Organize business-related packages and product inventory within the home office.
Meal Planning & Preparation
Plan and prepare 4–5 healthy family dinners weekly.
Batch prep breakfasts/lunches as needed.
Shop for groceries and meal-related items.
Follow family dietary needs (halal meat, no pork, balanced meals).
Learn and prepare Bengali recipes (training and recipes by family provided).
Purchase meat in designated store(s) as indicated by family.
Maintain kitchen organization and complete post-prep cleanup.
Inventory Management & Errands
Track and restock pantry, fridge, toiletries, and household supplies.
Create and manage running household supply lists.
Coordinate and manage household orders (Amazon, Costco, Target, halal grocery store, etc.).
Run errands including UPS/post office, grocery trips, returns, dry cleaning, and gift shopping
Sort mail and handle package intake/organization (including business-related inventory).
Laundry & Linen Care
Wash, dry, fold, and organize family and household laundry (e.g., clothing, bedding, towels).
Iron/steam clothing; prepare outfits as needed.
Ensure to follow care labels.
Manage linens: rotate bedding, refresh towels, restock essentials
Keep laundry areas tidy and well-stocked with supplies
Handle special care for baby items and delicates
Pet Care
Feed senior dog, administer medications, and maintain a consistent routine.
Let the dog out as needed and provide gentle support.
Collect pet waste.
Schedule vet and grooming appointments.
Keep pet supplies stocked and organized.
Vehicle Upkeep
Schedule and oversee maintenance, oil changes, and inspections.
Ensure vehicles are fueled, cleaned, and organized.
Track registration, insurance, and service schedules
Family Support & Childcare Assistance
Provide backup childcare when the nanny is unavailable.
Assist with Saturday morning childcare (7 AM–12 PM).
Prepare child snacks/bags/supplies as needed.
Travel with family every other month (a few days at a time).
Vendor & Property Oversight
Schedule and supervise service providers (cleaners, contractors, landscapers)
Manage routine upkeep across property
Oversee outdoor spaces (tidying back patio, pool areas, etc.)
Oversee property-specific systems (e.g., HVAC, security, pool maintenance)
Deep Cleaning & Special Projects
Tackle occasional deep cleans (fridge, oven, baseboards, etc.)
Maintain and refresh specific zones (entryways, garage, etc.)
Clean humidifiers, washing machines, and air purifiers monthly
Organize special projects: toy storage, seasonal decorations, gear rotation