House Manager & Family Assistant (with Meal Prep support)

Sage Haus•Manhattan Beach, CA

3d•$37 - $40

About The Position

House Manager & Family Assistant (with Meal Prep support) Title: House Manager & Family Assistant (with Meal Prep support) Location: Manhattan Beach, CA 90266 Employment Type: 40-50 hours a week, with flexibility and dependent on weekly needs Proposed Start Date: Mid-Late January Compensation: $37-40/hour, based on experience Requirements: The most important requirement for this role is alignment with our family’s values. We are seeking someone who leads with integrity and brings a calm, grounded, and heart-centered presence into our home. Key Values & Qualities We Care Most About: Integrity, honesty, and trustworthiness Calm, grounded, and emotionally attuned presence Thoughtful, kind, and service-oriented approach Reliability, accountability, and follow-through Flexibility and openness as our family grows and evolves Additional Requirements: Comfortable using technology and digital tools to help keep the household organized, and open to learning new systems (both digital and physical) Highly organized, adaptable, and proactive Able to work collaboratively with parents and other household support Comfortable with evolving needs over time Reliable transportation Able to pass a background check Able to maintain a smoke-free environment CPR certification valued Proposed Schedule: Primarily weekday support; hours may vary by day. About Our Family: We are a warm, growth-oriented family of three entering an exciting season of transition after a cross-country move to Manhattan Beach. As we settle into our new home, we’re focused on creating thoughtful systems, steady rhythms, and an environment that feels calm, supportive, and well cared for. Our family includes one young child (20 months old) who will eventually begin preschool, with the hope of expanding to a family of four in the coming years. Both parents have dynamic work schedules — one with early hours and the other balancing a flexible hybrid role while building a business — and we thrive when our home feels organized, flowing, and grounded. We value gratitude, kindness, open communication, reliability, and integrity. We work best with people who bring both competence and heart — those who take pride in their work, care deeply about the spaces and people they support, and contribute positively to the emotional tone of the home. Who You Are: You are a grounded, highly organized, and proactive individual who brings structure, warmth, and calm into the home. You naturally anticipate needs, notice what’s out of place, and take initiative to keep things running smoothly — without needing constant direction. You’re comfortable learning and maintaining systems that support a well-run household, whether that means organizing physical spaces, managing routines, or using digital tools to track schedules and tasks. You’re adaptable, communicative, and thoughtful in how you show up, understanding that family needs evolve over time. Importantly, this role currently includes meaningful childcare responsibility alongside household management. As our child grows and enters school, the balance of childcare and house management is expected to shift. We’re looking for someone who is comfortable with this evolution and excited to grow with our family. You bring emotional intelligence, humility, and pride in your work. You communicate clearly, collaborate easily, and contribute to a peaceful, supportive home environment. This role is ideal for someone who: Takes initiative naturally, with no task too small Communicates clearly, kindly, and professionally Is reliable, punctual, and trustworthy Brings a calm, caring presence Loves to cook and experiment with healthy recipes Enjoys being a true partner in keeping a household running Can collaborate and support a team-style environment Welcomes feedback and adapts easily Feels energized by organization, systems-building, and anticipating needs Is comfortable managing Notion or similar platforms You see yourself as someone who becomes part of the family’s daily rhythm—a steady, loving, competent presence who brings order, ease, and nourishment to the home.

Requirements

The most important requirement for this role is alignment with our family’s values. We are seeking someone who leads with integrity and brings a calm, grounded, and heart-centered presence into our home.
Integrity, honesty, and trustworthiness
Calm, grounded, and emotionally attuned presence
Thoughtful, kind, and service-oriented approach
Reliability, accountability, and follow-through
Flexibility and openness as our family grows and evolves
Comfortable using technology and digital tools to help keep the household organized, and open to learning new systems (both digital and physical)
Highly organized, adaptable, and proactive
Able to work collaboratively with parents and other household support
Comfortable with evolving needs over time
Reliable transportation
Able to pass a background check
Able to maintain a smoke-free environment

Nice To Haves

CPR certification valued

Responsibilities

Household Management & Organization: Create and maintain household organization systems (e.g., closets, storage, pantry, toys, etc.)
Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for monthly cleaning service
Oversee household schedules and calendars
Conduct seasonal swaps of clothing, sizing up on children’s clothing, décor, and bedding
Prepare for family events, holidays, and guest stays
Coordinate and schedule donations and manage drop-offs/pickups, manage posting of items that family no longer needs on marketplace, etc.
Support packing/unpacking for travel or seasonal transitions
Supervise or coordinate with service providers/vendors (e.g., cleaners, landscapers, contractors, etc.)
Light daily tasks: dishwasher loading/unloading, wiping surfaces, vacuuming high-traffic areas, taking out trash/recycling
Care for indoor plants
Errands & Household Tasks: Track and restock pantry, fridge, toiletries, and household supplies
Maintain running household shopping lists
Manage household purchasing (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, returns, dry cleaning, gift shopping, etc.
Handle mail sorting, package pick-ups, and deliveries
Laundry & Linen Care: Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
Iron, steam, and prepare outfits as needed
Manage linens: rotate bedding, refresh towels, restock essentials
Manage delicates and create a care system
Keep laundry areas tidy and well-stocked with supplies
Meal Preparation: Plan and prep healthy meals/snacks for adults and kids (approximately 3–4 dinners/week)
Batch cooking for easy breakfasts and meals (e.g., pancakes for breakfast, freezer-ready dishes)
Prep fruits/veggies by washing and cutting so that they are ready for snacking
Maintain an organized and cleaned out refrigerator (clean out on a weekly basis)
Pack lunches as needed
Follow family dietary preferences: clean eating, low inflammatory, gluten-conscious, low dairy, balanced meals that include a protein, vegetable, and a carb.
Clean kitchen post-prep and maintain general kitchen organization
Research new recipes aligned with family preferences
Vehicle Upkeep Schedule and oversee maintenance, inspections, and service appointments
Ensure family vehicles are fueled, cleaned, and organized
Track registration, insurance, and service schedules
Childcare Support: Provide attentive, calm, and developmentally appropriate care for our young child during designated portions of the day
Support daily routines including meals, naps, transitions, and outings
Maintain organized play areas, toys, and child-related supplies
Prepare snacks and meals aligned with family preferences
Support outings, activities, and occasional pickups/drop-offs as needed
Prep school bags, clothing, and snacks.
Support preparation for outings, activities, or travel
Maintain a calm, gentle, and attentive approach aligned with family values
Offer date-night coverage on occasion.
Collaborate closely with parents and any additional support as the role evolves over time
Deep Cleaning & Special Projects: Tackle occasional deep cleans (e.g., fridge, oven, baseboards, etc.).
Refresh entryways, garage, mudroom, and other storage zones as needed
Clean appliances such as humidifiers and air purifiers monthly.
Lead organizational projects: toy systems, seasonal décor, gear rotation, etc.
Administrative & Personal Assistant Support Support travel planning, scheduling, and logistics.
Manage shared calendars and reminders.
Assist with event planning, appointments, and guest preparation.
Update and maintain home systems in Notion; improve structure over time.
Vendor & Property Oversight Schedule and supervise service providers (e.g., cleaners, contractors, landscapers)
Research and coordinate repairs, maintenance needs, and vendor quotes
Manage routine upkeep and seasonal maintenance across property
Oversee outdoor spaces as needed
Serve as primary contact for vendors
Manage property and ensure readiness for family or guest use
Oversee property-specific systems (e.g., HVAC, security, etc.)
Conduct walk-throughs to ensure upkeep, safety, and organization