House Manager & Family Assistant (with Meal Prep Support)

Sage Haus•Philadelphia, PA

5d•$25 - $30

About The Position

We are a professional couple with two adult children—our daughter, 22, who lives at home albeit temporarily, and our son, a junior in college. We also have an energetic and friendly 110 lb mutt who is a beloved member of the family. Both of us have demanding careers; one works from home, while the other works from an office. We're looking for someone who can help to keep our home organized and running smoothly. This includes everything from setting up efficient systems, managing meal prep, running errands, and making sure our home is always in order. We have a strong appreciation for systems and structure but often don’t have the time to implement and maintain them ourselves. Between work, travel, and family commitments, we need someone who can pitch in and help us balance the day-to-day demands. We travel quarterly and would appreciate assistance with pet care and light house sitting when we're away. We also have a cleaning service that comes every other Tuesday, but we need someone to help ensure that things are tidied up in between visits, as well as stay on top of organizing and managing household systems. We need a reliable, proactive person who doesn’t wait to be asked but takes the initiative to see what needs to be done and gets it done. A flexible and calm demeanor is important, as things can get busy, and we need someone who is adaptable to our needs and rhythms. Our ideal candidate will have a laid-back energy but the diligence to keep our home functioning efficiently. If you’re someone who enjoys organizing, planning meals, and keeping a home running smoothly, we’d love to hear from you!

Requirements

Non-smoker
Pass a background check
Reliable transportation
Up-to-date vaccinations (general)
Comfortable with a friendly 110 lb dog

Responsibilities

Maintain and create organization systems (closets, storage, pantry, and common areas)
Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
Prepare and organize donation drop-offs/pick-ups
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Occasionally water indoor plants
Plan, shop for and prep quick, easy, and healthy dinners 3–4 nights per week (protein-forward, Mediterranean diet)
Batch prepare additional meals as needed (quick breakfasts, lunches and snacks)
Clean kitchen post-prep and manage kitchen tidiness
Mail Sorting & Bill Management: Handle the sorting and organization of incoming mail with discretion, ensuring that important and time-sensitive items, including bills and documents, are flagged and brought to attention in a timely manner.
Assist in tracking deadlines for payments, renewing subscriptions, and other household financial tasks, helping to ensure that all critical paperwork is kept in order and nothing slips through the cracks.
Collect & Organize Documents for Tax Filing: Gather and organize all relevant financial documents for annual tax filing, including income statements, receipts, charitable donations, and other necessary paperwork.
Help track expenses and categorize documents for tax purposes, ensuring that everything is filed in an orderly manner and ready for tax season.
Oversee family calendars and reminders
Wash, dry, fold, and organize family laundry (clothing, bedding, towels)
Manage linens, including rotating bedding, refreshing towels, and restocking essentials
Keep laundry areas tidy and stocked with supplies
Coordinate with the dog walker, who handles daily walks five days per week, to ensure seamless pet care.
Maintain an organized and well-stocked supply of pet essentials, including food, treats, grooming supplies, and any medical items.
Being available for occasional overnight care when the family travels, ensuring the dog remains comfortable and well-cared for in our absence.
Track and restock pantry, fridge, toiletries, and other household supplies
Create and manage running household supply lists
Coordinate household orders (Amazon, Costco, Target)
Run errands (grocery shopping, dry cleaning, returns)
Ensure vehicles cleaned, and organized, occasional car wash
Track and flag registration, insurance, permit and service schedules
Schedule and oversee household service providers (cleaners, landscapers, contractors)
Tackle occasional deep cleans (fridge, oven, baseboards, etc.); be aware of what needs to be deep cleaned
Create household organizational systems that are clear, simple and easy to maintain
Maintain and refresh specific zones (entryways)