House Manager + Canine Care Coordinator

Sage Haus•Tomball, TX

52d•Hybrid

About The Position

We are a busy professional family with four very loved special needs dogs who are very much the heart of the household. Our dogs are all rescues with big personalities and significant medical needs, two of whom are currently undergoing weekly chemotherapy. The heaviest weighs about 65 pounds, two are pit bull mixes, and all have the beautiful and sometimes complex temperaments that come with rescue backgrounds. Anyone entering our home needs to genuinely love and understand dogs like these. Our days move fast. One of us is frequently traveling for work, and the other is often commuting to downtown Houston several days a week, which means the household often needs to run smoothly without either of us physically present. We have excellent existing support, including a household assistant, dog walker, and housekeeper, but what we are missing is a central coordinator who can bring everything together, think ahead, and keep things moving without being asked. We moved into our home about two years ago and, while we love it, the house has not quite settled into the organized, functional space we envision. There are rooms still waiting to be sorted, systems that need to be built, and a decorator already in motion who will need someone on-site to manage the process. There is a lot of opportunity here for someone who loves to create order and take ownership. The ideal candidate is someone who is genuinely proactive, organized, and thinks three steps ahead. You do not wait for a task list. You walk in, assess what needs attention, and handle it. You are comfortable being in the home independently, have a natural ease with dogs (especially ones with big personalities and complex needs), and you understand discretion at a high level. Both principals work in environments where confidentiality matters deeply, so the ability to be trusted fully in this space is non-negotiable. You are collaborative by nature and will work seamlessly alongside an existing household assistant without disrupting the dynamic she has already built. You communicate proactively, stay organized across multiple moving pieces, and bring calm, competent energy to a household that has a lot going on. If coordinating a vet appointment, a contractor arrival, a grocery run, and a housekeeper visit all on the same day while making sure the dogs are safely managed sounds like a satisfying puzzle rather than a stressful one, this role was made for you.

Requirements

Maintain a smoke-free environment.
Reliable personal transportation required; mileage reimbursement provided.
Comfortable working with large, special needs rescue dogs (including pit bull mixes); genuine affection and patience with animals is essential.
Must be willing to sign a Non-Disclosure Agreement (NDA) prior to starting.
Must be comfortable being in the home independently when the family is away.
Must be authorized to work in the United States.
Discretion at a high level.
Ability to be trusted fully in this space is non-negotiable.
Collaborative by nature and will work seamlessly alongside an existing household assistant without disrupting the dynamic she has already built.
Communicate proactively, stay organized across multiple moving pieces, and bring calm, competent energy to a household that has a lot going on.

Nice To Haves

Savviness with home tech support (TVs, stereo speakers, etc.) is a huge bonus!

Responsibilities

Supporting and coordinating care for the family’s dogs, including veterinary appointments, medication-related logistics, transportation, and ensuring they are safely managed when the family is away
Preparing weekday meals, managing grocery shopping, and keeping the kitchen organized and functional after cooking
Coordinating household logistics, including vendors, service providers, deliveries, and ongoing home needs
Coordinate and transport dogs to weekly chemotherapy appointments and routine veterinary visits, preferably scheduling multiple dogs on the same day when possible
Manage the logistics of where each dog will be at all times when the family is away or contractors are on-site (boarding, trainer facilities, home management)
Serve as a calm, patient, and confident presence with the dogs when principals are not home
Coordinate with the existing dog walker and household assistant to ensure seamless coverage and clear communication about dog schedules
Prepare approximately three to four dinners per week following a Mediterranean-style approach; meals should be healthy, practical, and prep-friendly so they can be reheated
Manage all grocery shopping aligned with household dietary needs (no pork and a tree nut allergy)
Ensure proper kitchen cleanup and ongoing maintenance after meal prep
Restock pantry, fridge, and household supplies; manage running supply lists
Handle household orders and subscriptions
Manage mail and packages, including sorting, recycling, and breaking down boxes
Handle prescription pickups, returns, and gift shopping as needed
Assist with errands as needed throughout the week
Research, source, hire, and manage contractors for repairs and special projects
Be on-site when contractors or service providers are in the home, ensuring the dogs are safely managed and the work is completed properly
Oversee and coordinate the existing housekeeper and other household vendors
Coordinate seasonal care for outdoor spaces, including cleaning and refreshing patio furniture and cushions
Take on multi-room organizational projects throughout the home; create and implement systems that make the house feel settled and functional
Serve as the on-site point of contact for the home decorator and any contractors involved in ongoing home projects
Manage indoor plant care
Track and replace batteries, light bulbs, smoke detectors, and other routine home maintenance items
Ensure proper setup of home security system and coordinate with the appropriate administrator or technician as needed
Fill in for existing household assistant with laundry on an as-needed basis
Manage periodic deep cleaning tasks such as refrigerator, oven, and baseboard cleaning
Unpack and organize rooms in the home that have not yet been fully organized since moving
Support sourcing and scheduling for “life” administration, including: doctor appointments and other personal logistics
Assist with obtaining personal documents such as a U.S. passport, including scheduling appointments and managing the required steps
General administrative support for household life as needs arise
Schedule and coordinate maintenance for family vehicles
Assist with fueling, cleaning, and organizing vehicles
Track registration and insurance renewal dates