House Manager and Family Assistant with Meal Prep Support

Sage Haus•San Jose, CA

14d•$30 - $35

About The Position

House Manager and Family Assistant with Meal Prep Support Employment Type: Part-time (25-30 hours/wk) About Our Family: We are a family of five with three children ages 3, 7, and 9, and our home is full, active, and in constant motion. With children in different stages of development, our days naturally include a blend of play, learning, homework, transitions, routines, and evening unwinding. Our two older children attend the same school, while our youngest is currently in daycare. Afternoons and evenings are the heart of our household rhythm, as school transitions, meals, connection time, and bedtime routines unfold within a short window. Mom is a stay-at-home parent and deeply engaged in the children’s daily lives, and Dad works later hours. As a family, we are intentionally creating a home that feels organized, nourishing, and supportive, working towards consistent routines, meaningful rituals, shared meals, and space for everyone to enjoy the end of the day together. Until now, we have relied on extended family support, we are excited to welcome someone who enjoys working side by side with a parent, supporting the flow of the home, and contributing to a steady, and well-run household. We value partnership, clear communication, and a warm, structured presence in daily life. We also travel occasionally, both locally and for longer trips, and appreciate flexibility and reliability when it comes to supporting our family during travel. Who You Are: Our ideal candidate is a thoughtful, committed, and proactive professional who can step in as a trusted partner in the home. This person is not just a helper but a supportive extension of the family, bringing steadiness, initiative, and care to the daily rhythm of our household. They are able to take initiative and jump in where needed, keeping things moving and anticipating household and child-related needs, while also understanding and following Mom’s lead. Learning how to best support her, delegate tasks, and ease her mental load is central to this role. Equally important is the ability to balance the needs of the children and the household, creating systems, routines, and structure that foster harmony and flow throughout the home. They should have the emotional awareness and adaptability to read the room, respond to each child’s unique personality and needs, build trust, engage in meaningful play, and support the family in a way that feels natural and connected. This person thrives in a home that is full of life while bringing both initiative and thoughtful awareness to ensure the household runs smoothly, children’s needs are met, and a balanced, harmonious environment is maintained alongside the parents.

Requirements

Able to maintain a smoke-free environment
Reliable transportation (mileage reimbursement)
Kind, patient, and composed, able to maintain calm and positivity in a busy home
Energetic and engaged, genuinely enjoying time with children while responding to their individual needs and personalities, creative and resourceful.
Proactive and observant, able to anticipate what needs attention while following direction
Collaborative and adaptable, comfortable working hand-in-hand with Mom as a supportive partner
Organized and reliable, able to maintain structure for meal planning, after-school support, bedtime routines, and overall household systems
Relationally intuitive, able to build trust, connect, and adapt to different personalities and dynamics in the home
Long-term oriented, excited to grow with the family and become a consistent, trusted presence

Responsibilities

Household Management & Organization
Maintain organization systems for closets, pantry, storage areas, and toys
Daily reset and tidying of common areas; prepare home for cleaning services
Coordinate donation drop-offs and pick-ups
Support packing and unpacking for travel or seasonal transitions
Daily Tidy: Load/unload dishwasher, wipe surfaces, vacuum high-traffic areas
Maintain indoor plants
Inventory Management & Errands
Track and restock pantry, fridge, toiletries, and household supplies
Maintain running household supply lists
Run errands including grocery shopping, returns, and occasional children’s gift shopping
Meal Planning & Preparation
Plan and prepare simple, healthy family dinners (Monday–Thursday; Friday optional)
Collaborate on ideas then fully manage dinner prep and execution.
Prep fresh fruits and healthy snacks daily for easy access
Support prep and pack of school lunches for children
Create lists and support as needed grocery shopping for meals/pantry needs
Clean and reset kitchen after meal prep
Laundry & Linen Care
Wash, dry, fold, and organize family laundry (clothing, towels, bedding)
Keep laundry areas tidy and well-stocked
Family Support & Child Assistance
After-school support through evening routines
Assist with pick-ups as needed (using own vehicle with mileage reimbursement)
Homework support, playtime, and child engagement with all 3 kids
Help prep backpacks, clothing, and snacks for the next day
Support dinner, cleanup, and bedtime routines (goal bedtime: 8:30pm)
Occasional date-night coverage
Special Projects & Home Care
Organize and refresh specific household zones (entryway, mudroom, toy areas)
Clean and maintain humidifiers, air purifiers, and washing machines
Assist with seasonal organization and special household projects
Administrative & Personal Assistant Support
Assist with light scheduling, travel planning, and family logistics
Support family calendar management and reminders as needed