Professional House & Estate Manager

Sage Haus•St Louis, MO

17d•Hybrid

About The Position

We're a busy, energetic family of five in Town & Country navigating an exciting new chapter as we move back into our newly renovated home. With three kids (a rising high school senior, third grader, and first grader), plus a lake house property, our household runs at full speed. Between real estate entrepreneurship, multiple youth sports schedules, school activities, and family time, we're looking for a proactive partner who can help us stay ahead of the daily operations rather than constantly catching up. Our home is designed for entertaining and family connection, with beautiful new spaces that need thoughtful systems and ongoing maintenance. We value clean living and appreciate someone who brings mature, capable energy to our team. We want to focus on being present parents rather than drowning in household logistics, and we need someone who can help make that happen. Who You Are / What We're Looking For You're a self-starter who is energized by creating order and solving problems before they arise. You've been on teams before and understand the importance of stepping in to help where it is needed to lighten the load for others. You know what it means to anticipate needs and take ownership. You're outgoing, personable, and comfortable being an integrated part of a family's daily rhythm, including interacting with kids and teens. Most importantly, you're proactive. You don't wait to be told what needs doing; you see what's needed and make it happen. You're organized, detail-oriented, and mature enough to handle the varied demands of managing both a large primary residence and a second property. You are tech-savvy, able to navigate smart home and security systems efficiently, and comfortable using and/or learning digital tools such as Google Sheets or shared calendars (Skylight) to streamline household operations. You are able to maintain oversight of both the big picture planning and the day to day tasks simultaneously. You communicate effectively, ask questions when needed, and bring solutions rather than problems. You're someone the whole family can connect with and rely on. If you are a team player who thrives in environments where you can truly make a difference in the lives of a family, we would love to hear from you.

Requirements

Maintain a smoke-free environment
Reliable transportation with valid driver's license and clean driving record
Tech-savvy with ability to manage smart home and security systems, basic troubleshooting, and proficiency in creating digital lists and tracking systems (e.g., Google Sheets, shared family Skylight calendars)
Self-starter who is energized by creating order and solving problems before they arise
Understand the importance of stepping in to help where it is needed to lighten the load for others
Anticipate needs and take ownership
Outgoing, personable, and comfortable being an integrated part of a family's daily rhythm, including interacting with kids and teens
Proactive
Organized, detail-oriented, and mature enough to handle the varied demands of managing both a large primary residence and a second property
Able to maintain oversight of both the big picture planning and the day to day tasks simultaneously
Communicate effectively, ask questions when needed, and bring solutions rather than problems
Team player who thrives in environments where you can truly make a difference in the lives of a family

Nice To Haves

CPR and First Aid preferred

Responsibilities

Create and maintain organization systems throughout the home, with particular focus on kids' playroom, kitchen, mudroom, garage, and storage areas
Perform daily resets: load and unload dishwasher, wipe surfaces, vacuum high-traffic areas, take out trash
Prep home for weekly cleaning crew
Manage seasonal swaps for clothing, décor, bedding, and holiday decorations
Monitor kids' clothing sizes and make recommendations for replacements as they age out of items
Coordinate donations and Facebook Marketplace reselling (significant need during initial move-in phase and ongoing)
Maintain and manage running household supply lists with the family
Shop for groceries (in-person) and household supplies
Handle mail sorting, package receiving, and box breakdown
Complete returns, dry cleaning pickups and drop-offs, gift shopping, and other miscellaneous errands as requested
Coordinate with weekly meal prep chef on planning, scheduling, and purchasing food
Prepare ingredients for 1-2 dinners weekly so meals are ready to cook (e.g. chopping vegetables, marinating proteins)
Batch prep healthy grab-and-go items: wash and cut produce for snacks, make ahead breakfast options (e.g. protein balls or muffins)
Ensure kitchen is clean and organized at all times
Wash, fold, and organize family laundry, paying special care to hang-dry delicate items and stain treat as needed
Rotate and clean bathroom towels at least once weekly
Coordinate with cleaning crew on bedding changes by washing and laying out clean linens
Maintain tidy and well-stocked laundry areas, especially mudroom
Oversee weekly cleaners, contractors, and landscapers
Research and coordinate repairs, maintenance, and quotes for service providers
Manage seasonal property needs (either perform tasks or coordinate vendors): winterize and de-winterize sprinkler system, check sprinkler heads, coordinate mulch delivery
Monitor outdoor systems and spaces for maintenance needs: spray down covered patio weekly, clean grill station, refresh cushions, maintain turf around pool area, clear leaves and debris from pool
Coordinate professional servicing for and oversee hot tub, cold plunge, and saltwater pool
Vehicle maintenance as needed, including coordinating routine service, keeping vehicles fueled and clean, and tracking registration and insurance renewals
Proactively change lightbulbs and batteries in smoke detectors and door locks as needed
Operate and troubleshoot smart home systems, security systems, and connected devices to ensure functionality and family safety
Walk property to ensure systems are functioning and nothing is out of alignment
Prepare property for guests: arrange grocery and supply delivery, turn on house systems, check water filtration system, ensure property is guest-ready
Proactively replace batteries in door locks, smoke detectors, etc. and replace light bulbs as needed
Coordinate with cleaning, landscaping, and other vendors
Maintain Polaris utility vehicle: ensure battery is charged and functioning, take on occasional drives, etc
Manage winterizing and un-winterizing of A-frame property
Manage family email account for school communications and ensure parents have access and awareness to necessary information
Enter all school events and reminders into shared family calendar system to ensure all aspects of planning are carefully managed
Coordinate and schedule appointments (e.g. kids’ physicals) with follow-up reminders scheduled on the shared calendar
Help research family trips and assist with travel logistics as requested
Deep clean refrigerator, oven, and gas cooktop on regular basis
Create intentional and accessible organization system for holiday and seasonal decorations
Create organization systems and oversee maintenance for garages, kids' drop zone(s), mudroom, and storage spaces
Clean and maintain Dyson fan filters
Prep (including cleaning, organizing, and preparing food) for family entertaining and holiday hosting as needed (at both primary residence and lake house property)
Provide occasional backup for school pickups or drop-offs as requested
Prepare and pack kids' travel needs, including snacks, technology, and clothing