House Director - Women's Fraternity - University of Minnesota

Alpha Gamma Delta Property Management•Minneapolis, MN

2d•Onsite

About The Position

The live-in House Director manages the day-to-day operations of the chapter house, including various administrative tasks, security of the chapter facility, environmental safety, oversight of the physical facility and its grounds, management of resident emergencies, assistance with portions of the meal service program, repairs and maintenance, cleanliness, basic financial matters and supervision of vendors and hired staff as applicable. Working closely with the assigned Regional Property Manager, the House Director will ensure the highest quality of service is provided, while carrying out all chapter house rules/bylaws, Fraternity, FHC and/or University policies for a comfortable and safe living environment for Alpha Gamma Delta chapter members. The House Director lives at the chapter facility and must be present seven days and nights weekly excluding extended holiday breaks when the facility is closed.

Requirements

Must be able to read, speak, and write in fluent English
Must pass criminal background check
PC proficient and skills in Microsoft Office and Outlook
Excellent oral and written communication skills
Goal and team oriented, able to work closely with people while exhibiting a positive attitude
Well organized – Able to work and make sound decisions under pressure and within tight deadlines
High school Diploma or GED equivalent required

Nice To Haves

Bachelor’s degree preferred
Previous residence life, Greek-letter organization or other group-living experience preferred

Responsibilities

Communicate via phone or teleconference at least once a week with Regional Property Manager
Submit House Director report weekly
Communicate in-person at least once a week with student Director of Property and Head Chef
Schedule and conduct the opening and closing of the chapter house
Schedule and conduct at least one house meeting per semester or quarter
Maintain a master calendar with the university dates, holidays, chapter events, major repairs, etc.
Manage on-going vendor relationships and help negotiate contracts as requested by the Regional Property Manager
Ensure compliance with policies, rules and regulations set by Alpha Gamma Delta, the Fraternity Housing Corporation, university, Chapter and other local authorities such as public health departments
Keep up-to-date information files and records on keys, furnishings/appliances, general maintenance, residents, employees, vendors, security system, etc.
Manage repairs under $500
Manage multiple service providers, including identifying vendors, gathering quotes, overseeing work needed and remitting invoices to the Regional Property Manager
Coordinate routine maintenance and inspections
Help create strategy for long-term care and upkeep of facility
Perform daily property inspections
Coordinate, schedule and supervise the work responsibilities of the housekeeping vendor(s) and/or staff
Assist in the development and monitor standard cleaning routine
Order and maintain adequate levels of cleaning supplies and equipment
Arrange for annual deep cleans of floors, rugs and furniture
Arrange for lawn, ground and exterior maintenance
Arrange for regular pest control service
Perform light cleaning or disinfecting as needed -=Schedule and conduct daily inspection of the chapter house and surrounding grounds
Ensure that all electrical, plumbing and heating/cooling systems are in line with code and in proper working order
Regularly inspect all safety and related devices including fire extinguishers, exit doors, smoke detectors, exit lights, alarms, locks, etc.
Complete three fire drills throughout the academic year
Work with Regional Property Manager on all personnel issues
Submit timesheet every two weeks to Regional Property Manager
Connect with the chapter’s Director of Property Mt on a regularly scheduled basis to review housing-related items
Handle minor purchases such as daily operational expenses
Collect invoices from vendors, verify their amounts and work completed, and scan copies to Regional Property Manager for payment
Reconcile monthly credit card statement
Manage and/or be the first responder to member incidents and emergencies
Meet regularly with chapter members, officers and advisor leadership to discuss house operations and use
Be present at certain chapter events
Communicate effectively with advisors, parents, alumnae, university representatives, community members and other guests
Other duties as assigned