Hotel Procurement Specialist

Fastbreak AI • Charlotte, NC

12d • Hybrid

About The Position

Fastbreak AI is hiring a Hotel Procurement Specialist to support its hotel partnerships team and Fastbreak Travel, an AI-powered group travel platform for amateur and professional sports organizations. The role helps source and secure hotel blocks for event partners, maintain hotel partner relationships, and coordinate with internal teams to ensure events are properly contracted and served. The position is based at the company’s Charlotte, North Carolina headquarters and requires working in the office four days per week, with one flexible work-from-home day per week.

Requirements

• Bachelor’s degree required.
• Familiarity with hotel operations and brand requirements.
• Working knowledge of hotel contracts and a desire to build negotiation skills.
• Comfort analyzing revenue and pickup data against financial targets.
• Highly organized, with the ability to manage multiple priorities in a fast-paced environment.
• Professional, confident communication skills by phone and email.
• Collaborative problem-solving skills and a team-first approach.

Nice To Haves

• One or more years of experience in the hotel or hospitality industry preferred.
• Experience in or passion for sports and events.

Responsibilities

• Support sourcing, negotiating, and securing hotel room blocks for event partners.
• Serve as a day-to-day point of contact for assigned hotel partners, CVBs, and national hotel contacts, maintaining consistent communication.
• Prepare, track, and maintain hotel contracts so events are fully contracted and up to date.
• Monitor room block pickup and account performance, report key metrics, and flag risks or escalations to leadership.
• Work with internal teams to meet partner commitments and operational requirements.
• Onboard and train partners on the Fastbreak Travel platform and share partner feedback with the development team.
• Manage CRM records, event renewals, and complimentary room allocations.
• Assist with team, VIP, and staff blocking strategies.
• Participate in a rotating emergency phone schedule as needed.

Benefits

• Competitive salary and comprehensive benefits.
• Health, dental, and vision insurance.
• 401(k) plan with employer contributions.
• Flat startup environment where ideas matter and innovation thrives.
• Opportunity to shape the future of a rapidly growing and well-funded company.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level