Hotel Executive Assistant

FORT HALL CASINO•Fort Hall, ID

2d•Hybrid

About The Position

Contributes to the efficient daily operation of the executive staff by performing a variety of administrative duties on behalf of and for the Executive Hotel Management department, in accordance with the established policies and procedures of the Shoshone-Bannock Casino Hotel. Maintains professionalism in all interactions with internal and external customers.

Requirements

High School Diploma or GED.
Four (4) years of progressive administrative or executive secretarial experience.
A combination of relevant education and related work experience may be considered.
Valid driver’s license is required when driving vehicles for work-related purposes.
Must be able to successfully pass a background screening / investigation.
Operating various word-processing, spreadsheets, and database software programs in a Windows environment.
Preparing, reviewing, and analyzing operational reports.
Analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
Correct English usage, grammar, spelling, and punctuation.
Exceptional customer service.
Maintain confidentiality.
Thrive in a team environment.
Communicate efficiently and effectively both verbally and in writing.
Interact and maintain good working relationships with individuals of varying social and cultural backgrounds.
Work independently and meet strict timelines.
Analyze situations and adopt appropriate courses of action.
Establish and maintain professional relationships with the public and co-workers.
Make solid decisions and exercise independent judgment.
Work in a fast-paced environment and meet deadlines.
Uphold strong ethics and integrity.
Must be able to submit supporting documentation of education and training to support qualifications.
Must obtain and maintain a driver's license and qualify for insurance coverage on company vehicles.
Pre-employment drug screen.
Personal reference check and employment verification.
Federal, state, and/or tribal criminal history and sanction checks including fingerprint verification.

Nice To Haves

Tribal and Native American preference shall apply to all positions.

Responsibilities

Serves as primary point of contact for matters directed to Hotel Executive Director; researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
Prepares purchase orders and verifies invoices.
Assists the Hotel Executive Director with projects and assignments as directed.
Develops and prepares reports for Hotel Executive Director.
Reviews documents requiring Hotel Executive Director approval; ensures accuracy with management prior to submitting for approval.
Receives, sorts, logs, and routes mail.
Orders office supplies as necessary.
Assists with the planning and execution of internal and external events.
Prepares Fort Hall Business Council packets, presentations, resolutions, and documents.
Prepares and scans purchase requisitions and invoices.
Prepares correspondence, reports, minutes, agendas, memos, forms, directories, and other documents and communications from drafts, recordings, or verbal instruction.
Maintains Hotel Executive Directors calendar and appointments; schedules appointments; coordinates and arranges meetings, conferences, programs, and other events.
Supervises the Hotel Executive Assistant.
Attends meetings and takes notes for Hotel Executive Director as requested; documents action items and decisions.
Represents the organization to external agencies, consultants, and other organizations and individuals in a professional manner to maintain a strong organizational and community reputation.
Establishes and maintains effective filing and retrieval system of departmental information.
Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department.
Greets internal and external customers and visitors, determines nature of business, answers questions, and directs to appropriate personnel.
Screens incoming calls and correspondence; exercises judgment and responds accordingly.
Responds to questions and requests for information in a professional and timely manner.
Arranges travel; prepares and submits travel-related documents; and maintains travel information as necessary.
Establishes and maintains an effective system of communication within the department and builds and fosters effective working relationships with others.
Complies with all property and department policies and procedures.
Maintains strict confidentiality of all information processed through the department including records, reports, documents, conversations, etc.
Contributes to a team effort and accomplishes related results as required.
Performs other duties as assigned.