Hotel Controller

Legacy Ventures•Knoxville, TN

About The Position

We have built our company one person at a time. We understand that our team members are the key to our success. Our superior results begin by hiring and training good people and continue by supporting and retaining them. We build cohesive teams and promote opportunities for growth, development and leadership. Summary: Works with management to accurately document and report revenue and expenses while safe-guarding all hotel assets.

Requirements

Must have a flexible schedule and ability to work days, evenings or nights any day of the week, including weekends and holidays.
Must have exceptional customer service skills
Demonstrated ability to perform multiple tasks in a busy environment and remain flexible
Ability to work well in a team environment
Must have a self-starting personality with an even disposition to effectively communicate with guests and staff.
Possess excellent written, verbal, and organizational skills. Computer literacy and financial management a must.

Nice To Haves

Must possess good Microsoft Office skills, PMS & POS experience an asset.
College degree in finance or accounting preferred.

Responsibilities

Collect/Audit paperwork from all revenue centers in the hotel ensuring accuracy and compliance with company internal controls and local hotel polices.
Prepare the daily report for circulation to management and uploading to central accounting system.
Provide daily cash and change requirements for the hotel. Maintain and disperse cash from house fund safe and petty cash fund, account for all disbursements from funds and perform daily house bank count.
Issue banks to other cashiers as needed, and maintain a documented inventory of all cashier banks. Collect and count all cashier envelopes daily, and research any cash variances.
Enter cash drops from the cashier envelopes and determine depositor's overage or shortage, if any and balance to the revenue report the following: cash folio, F&B tips, and paid outs.
Audit all outstanding banks per company Accounting Manual, reporting any shortages to the appropriate Department Head and notify management of any issues or problems.
Prepare daily bank deposit, process bank change orders and count the General Cash bank each day and maintain an accurate record of such
Monitor and record all house account meals and entertainment expenses and report any non-compliance
Prepare reports such as petty cash reports, over and short reports, General Cashier reports, cash management reports and/or other reports as needed.
May assist in various storeroom areas to include receiving, storing and dispersing hotel goods to ensure that each department’s supply needs are met in a timely and efficient manner.
As applicable, review daily void reports from the hotel’s F&B POS system to ensure proper inventory control in the F&B department.
Oversee accounts receivable to include billing, coordination of accurately applied payments and aging management.
Evaluate requests of hotel guests to be granting of credit/direct-bill privileges; Make recommendations to hotel General Manager and Corporate Controller.
Process accounts payable invoices in accordance with company policy, system resources and timelines.
Obtain approvals from department heads on invoices to be paid; reconcile discrepancies with vendors; matching and filing invoices and paperwork; prepare transmittal of invoices for payment by Legacy Hotel Partners, LLC.
May process check requests and refund checks.
Process employee payroll in accordance with company policy, system resources and timelines.
Manage time card punches for all associates by running periodic reports to verify accuracy and validity of worked hours. Processes bi weekly payroll every other Monday by 5pm to ensure payroll information is received in a timely manner for processing by provider. Seeks management approval for PTO requests and enters approved PTO hours for associates based on available PTO hours.
Work with Corporate Controller to provide the month end reporting in a timely manner, typically three business days after the end of the month.
Works with the hotel management team and the corporate controller to review, update and close the P&L statement by the 15th of the following month.
Assist in the accounting office with other areas as required such as handling billing inquires on the telephone and administrative tasks.
May assist in the maintenance of the hotel checkbook
May record journal entries in the accounting general ledger as needed
May complete monthly bank reconciliations after each month-end
May file monthly hotel sales and use taxes collected from guests and due to agencies
May complete monthly balance sheet reconciliations after each month-end
May be involved with the development of annual hotel budgets, monthly forecasts and other recurring financial reporting requirements of the hotel.
Must possess good Microsoft Office skills, PMS & POS experience an asset.
Demonstrates ability to perform multiple tasks in a busy environment and remain flexible.
Demonstrates excellent communication skills, both written and verbal.
Must possess excellent time management skills.
Promote teamwork and quality service through daily communication and coordination with other departments. Key departmental contacts include department heads throughout the hotel, cashiers, or guests for the purpose of providing or obtaining information regarding accounts, cash transactions, or cash banks.
Interacts with internal and external customers in a positive, professional and accommodating manner.
May assist with other duties as needed.
Self-starting personality with an even disposition to effectively communicate with guests, team members and community.
Be familiar with and adhere to Legacy Ventures Service standards as outlined in the Blueprint and other policies / rules of conduct, to include personal appearance / grooming, attendance and safe / efficient operations.
Perform any other job related duties as assigned.