Horticulture Program Administrator

JLL•Seattle, WA

1d•Onsite

About The Position

As a Horticulture Program Administrator at JLL, you'll play a vital role in supporting the comprehensive administration of our innovative Horticulture Program for Amazon Global Real Estate & Facilities. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees, and this position directly contributes to creating healthy, attractive, and sustainable natural environments for Amazon employees and the community. Working in a fast-paced corporate environment, you'll provide 5-star professional customer service while executing administrative tasks that ensure the quality, accuracy, and timeliness of all program operations. You'll collaborate closely with the JLL Horticulture Program Managers, Program Coordinator, and horticulturists to deliver exceptional service to the Global Real Estate & Facilities team. This diverse program encompasses all corporate horticulture initiatives, requiring coordination with numerous internal and external partners. Your role combines detailed administrative support with strategic thinking, helping to implement processes that ensure program sustainability and operational excellence while maintaining JLL's reputation for building strong vendor partnerships and delivering outstanding client service.

Requirements

Associate's degree from an accredited institution
Minimum of two years of administrative office experience in a professional environment
Must meet highest attendance and punctuality requirements with reliable schedule adherence
Ability and willingness to work occasional weekends and holidays
Strong organizational skills with ability to set priorities, manage multiple deadlines, and assume additional responsibilities as needed
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn additional software applications
Ability to manage social media and assist with purchasing and event planning
Ability to professionally present technical information and business correspondence to diverse audiences in verbal and written formats with strong grammar and proofreading capabilities
Exceptional interpersonal skills including professionalism, customer service, collaboration, inclusivity, teamwork, and commitment to JLL's Leadership Behaviors
Strong communication skills, critical thinking, analysis, and judgement.

Nice To Haves

Bachelor's degree in English, Biology, Communication, or similar field
Background in program administration or coordination, vendor management, and procurement process in fast-paced corporate settings
Experience working in corporate real estate, facilities management, or property services environments
Experience working in collaborative, cross-functional team environments where innovative ways of working are embraced
Experience organizing and coordinating corporate events or community outreach programs
Knowledge of horticulture, landscaping, or environmental sustainability
Track record providing 5-star professional customer service in fast-paced corporate environments
Experience collaborating with program managers, coordinators, and technical specialists
Background supporting comprehensive corporate programs requiring coordination with numerous internal and external partners
Experience creating content for newsletters, social media, and internal communication platforms
Ability to assist Greenhouse, Spheres, or similar specialized facility operations
Experience implementing leadership behaviors, best practices, and innovations
Background supporting sustainable natural environment initiatives.

Responsibilities

Assist with creating and posting plant-related content for Amazonians and the community via social media posts, newsletter creation, and Slack posts
Assist with ordering supplies and materials and processing invoices
Assist with planning and organizing events
Represent JLL and the Horticulture Program professionally across various audiences including clients, vendors, speakers, and supporting organizations and at in-person and virtual events
Represent JLL and the Horticulture Program professionally across various audiences including clients, vendors, speakers, and supporting organizations and at in-person and virtual events
Complete administrative tasks and any additional tasks within specified deadlines
Implement JLL's leadership behaviors, best practices, and innovations
Perform all additional duties commensurate to the level of the role.