Honors Administrative Assistant

William Paterson University•Wayne, NJ

3d•$29 - $33•Onsite

About The Position

William Paterson University is seeking an Honors Administrative Assistant to provide essential operational and administrative support to the University Honors College. This role is crucial for ensuring the smooth execution of recruitment activities targeting high-achieving students, coordinating communications, managing logistics, maintaining data systems, and producing materials that support the college's goals. The assistant will support the Dean, faculty, and staff by managing daily office operations, coordinating special events, acting as the primary point of contact for students, and handling scheduling, budgeting, and clerical tasks.

Requirements

Associate's degree or equivalent combination of education and experience.
Minimum of two years of administrative, office support, or higher education experience.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
Strong written and verbal communication skills with a professional and welcoming demeanor.
Excellent organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
Strong attention to detail and accuracy in data entry, correspondence, and materials preparation.
Ability to function with considerable independence and apply appropriate policies and procedures.

Nice To Haves

Bachelor's degree
Experience in an honors college/program, university admissions, recruitment, or student affairs office.

Responsibilities

Greet visitors, answer the main phone line, and manage the general Honors College email inbox, responding to or routing inquiries.
Manage calendars for the Dean and coordinate room reservations for Honors College spaces and events.
Order office supplies, process procurement requests, and handle travel arrangements and expense reimbursements.
Assist with scheduling student appointments and maintain confidential student and faculty records.
Assist with on-campus recruitment visit days, prepare informational materials, and interact with prospective students and families.
Assist in curating content for newsletters or social media accounts to promote student achievements and upcoming events.
Help plan and execute Honors programming, including guest lectures, workshops, orientation, and major research events.
Prepare agendas, reserve presentation equipment, and arrange catering for internal meetings.