Holdback Release Analyst
About The Position
We are seeking a detail-oriented Holdback Analyst to support the administration of statutory builders’ lien holdbacks across construction-related contracts. This role supports the calculation, tracking, documentation, and release of holdback amounts while helping ensure compliance with applicable construction lien legislation, internal controls, and project payment requirements. The Holdback Analyst will work closely with contract analysts, buyers, Project Controllers, Project Managers, Accounts Payable, and senior team members to maintain accurate records, monitor release requirements, and coordinate timely follow-up on holdback-related items. The ideal candidate is organized, analytical, and comfortable working with detailed documentation, timelines, and cross-functional stakeholders. This role is well suited to someone who is developing subject matter expertise in construction payment processes, lien legislation, contract administration, or procurement support.
Requirements
- Post‑secondary education in Business, Supply Chain Management, or a related field
- Minimum of 2 years of related supply chain experience
- A combination of education and relevant practical experience may be considered
Nice To Haves
- Working knowledge of SAP, MOS, Power BI, Workday, and SailPoint, or the ability to learn related systems and reporting tools
- Basic understanding of construction lien legislation, construction contracts, and payment terms, with a willingness to build deeper subject matter knowledge
- Excellent organizational skills and time management skills, with demonstrated flexibility to work under pressure in a deadline driven environment
- Ability to communicate clearly with stakeholders and help resolve routine questions or discrepancies
- Ability to manage multiple tasks with guidance, follow established processes, and escalate issues when appropriate
- Employ discretion and confidentiality when interacting with internal and external audiences
Responsibilities
- Support the contractor holdback process by following established procedures and identifying opportunities to improve accuracy, efficiency, and consistency
- Coordinate with senior team members and, as required, legal counsel to confirm holdback requirements and jurisdiction-specific legislation
- Maintain holdback and release checklists that reflect applicable lien legislation across Canadian provinces and US states
- Respond to routine holdback questions from contract analysts, buyers, Project Controllers, Project Managers, and Accounts Payable, escalating complex matters as appropriate
- Track cumulative holdback balances by project, trade, and contract, ensuring supporting records are complete and up to date
- Monitor key lien and release timelines, including substantial performance, final completion, lien filing periods, and anticipated holdback release dates; flag potential risks or overdue items to senior team members
- Assist with lien searches and document review to support confirmation that holdback funds may be released
- Coordinate the administrative steps required to support holdback releases once statutory and internal requirements are confirmed
- Confirm receipt of required documents, such as statutory declarations, written lien waivers where applicable, and certificates of completion or substantial performance
- Coordinate required approvals and notify Accounts Payable when holdback amounts are authorized for release
- Respond to contractor inquiries regarding holdback amounts, expected release timing, and required documentation, escalating legislative or complex contract questions as needed
Benefits
- hybrid work model
- flexible dress code
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
