HOA & Permit Coordinator
Sunbelt Home Solutions•St. Petersburg, FL
•Onsite
About The Position
We’re looking for a strong communicator with a sense of urgency to join our growing team as an HOA & Permit Coordinator. In this role, you’ll be the driving force behind keeping projects approved, permitted, compliant, and on schedule — while delivering outstanding customer service every step of the way.
Requirements
- Extremely detail-oriented and organized
- Strong customer service and communication skills
- Assertive and confident dealing with municipalities and HOA representatives
- Ability to manage multiple projects and deadlines simultaneously
- Problem-solver with a sense of urgency
- Strong follow-up and accountability skills
- Comfortable handling difficult conversations professionally
- Team player who can also work independently
Nice To Haves
- Experience with permitting, HOA approvals, construction administration, or municipal coordination
- Background in home improvement, roofing, windows, solar, construction, or remodeling is a plus
- Experience working with inspectors, city offices, or compliance documentation preferred
Responsibilities
- Process residential permits from application to approval
- Submit and track HOA applications and approvals
- Communicate directly with city officials, inspectors, and municipalities
- Resolve permit rejections and process revisions quickly
- Schedule inspections and follow up on failed inspections
- Maintain accurate permitting records and compliance documentation
- Provide professional, proactive communication with homeowners
- Update customers on project status, approvals, and timelines
- Handle customer concerns with patience, confidence, and follow-through
- Maintain detailed notes and documentation in company systems
- Identify bottlenecks and help keep projects moving
- Coordinate with sales, production, scheduling, and operations teams
- Process change orders and supporting documents
- Ensure licenses, insurance certificates, and municipal registrations stay current
- Assist with warranties, lien releases, affidavits, and project closeouts
Benefits
- Competitive Pay
- Benefits
- Growth Opportunities
- Stable, growing company with long-term career opportunities
- Supportive team environment
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
