HOA and Litigation Paralegal

Eques Law Group•Northfield, OH

1d•Onsite

About The Position

Performing diversified clerical duties in a professional manner by performing the following duties. Contacts clients and government offices via telephone, fax, or email. Develops a comprehensive understanding of the requirement and procedures of each county government office and innovates internal systems to create a smooth transaction. Answers phone when requested from absences or helping other employees. Some travel to government offices may be required on occasion. Operates standard office equipment to include a multiple line telephone system, postage machine and scale, calculator, facsimile machine, computer with printer, and photocopy machine. Types correspondence and various documentation in the proper format and proofreads. Files and records correspondence and documents as necessary. Ensures schedule is set according to attorneys' requests as needed. Schedules appointments for Northfield attorneys. Conducts research as needed. Takes notes appropriately for each case appropriately on Clio. Communicates appropriately and answers questions with all staff members to keep information flowing. Analyzes legal documents. Manages client base. Performs client intakes using the appropriate software. Drafts and notarizes documents and answers questions for clients. Serves as a witness as needed. Communicates with clients regarding payment of fees, expenses, and invoices. E-record statutory agent update and certificates of continued existence; obtain board authorizations to file same. Performs research for matters and prepares documents according to that research for attorney review. Performs other related duties as assigned.

Requirements

Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents
Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community
Ability to write speeches and articles for publication that conform to prescribed style and format
Ability to effectively present information to top management, public groups, and/or boards of directors
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
Knowledge of Microsoft Word, Microsoft Excel, Box, internet software, Clio project management software, Clio Grow, and Bamboo
Associate's degree (A. A. / A. S.) or equivalent from two-year college or technical school; or two to four years related experience and/or training; or equivalent combination of education and experience
Notary public
Valid driver's license
Telephone etiquette skills
Oral and written communication skills
Knowledge of legal terminology
Interpersonal skills
Organization skills
Planning skills
Grammatical skills
Time management skills
Computer literacy skills
Regularly required to sit, use hands, and talk or hear
Occasionally required to stand and walk
Specific vision abilities required by this job include close vision

Responsibilities

Contacts clients and government offices via telephone, fax, or email
Develops a comprehensive understanding of the requirement and procedures of each county government office and innovates internal systems to create a smooth transaction
Answers phone when requested from absences or helping other employees
Operates standard office equipment to include a multiple line telephone system, postage machine and scale, calculator, facsimile machine, computer with printer, and photocopy machine
Types correspondence and various documentation in the proper format and proofreads
Files and records correspondence and documents as necessary
Ensures schedule is set according to attorneys' requests as needed
Schedules appointments for Northfield attorneys
Conducts research as needed
Takes notes appropriately for each case appropriately on Clio
Communicates appropriately and answers questions with all staff members to keep information flowing
Analyzes legal documents
Manages client base
Performs client intakes using the appropriate software
Drafts and notarizes documents and answers questions for clients
Serves as a witness as needed
Communicates with clients regarding payment of fees, expenses, and invoices
E-record statutory agent update and certificates of continued existence; obtain board authorizations to file same
Performs research for matters and prepares documents according to that research for attorney review
E-record documents with the respective county
Return debtor phone calls
Send emails to clients with cc:’s of correspondence to opposing parties
Perform auditor, foreclosure and bankruptcy searches, prepare collection letters for attorney review
Perform auditor, foreclosure and bankruptcy searches, pull deeds; prepare certificates of lien for attorney review
Order copies of recorded documents; search for copies of recorded documents
Order police reports and public records
Prepare Instructions for Service and standard motions; notices of appearance
Prepare small claims complaints; verify military status
Prepare debt verification letters
Prepare fee agreements and upload client files
Prepare table of contents; review final versions of governing documents
Prepare marginal indices re: members when needed for cross-referencing
Notifying clients of necessary court appearances and directions for attendance