HIMMGR

BEACON BEHAVIORAL SUPPORT SERVICES • Hammond, LA

2h

About The Position

This role involves maintaining medical records, including logging, assembly, disassembly, and storage. The position requires inputting patient information into an Electronic Medical Record (EMR) database and ensuring the accuracy of patient data. Responsibilities also include assisting the nursing department with patient admission packets and medical record maintenance by scanning documents into EMR charts. A key duty is completing a comprehensive Discharge Audit of patient EMRs seven days post-discharge and tracking incomplete medical records, noting responsible parties and deadlines. Incomplete records are kept separate for easy access. The role involves communicating audit results to hospital staff and physicians, both verbally and in writing, and initiating formal notifications for overdue corrections. The position monitors incomplete medical records and reports when they become delinquent at thirty days post-discharge, adhering to policy. Additionally, the role processes requests for medical records and arranges quarterly reviews by a contract RHIT. Administrative duties include assisting managers with the hiring process by coordinating new hire documentation and maintaining employee education files by uploading competencies to ADP or forwarding to Human Resources. The role is also responsible for ordering facility supplies.

Requirements

• High School Diploma or equivalent
• Proficiency in Microsoft Office

Nice To Haves

• Business College Degree
• Experience in office administration and/or medical records
• Previous Healthcare and /or Psychiatric Healthcare experience

Responsibilities

• Maintain medical records including but not limited to identification and logging for retrieval, assembling and disassembling of records as appropriate and storage of records.
• Input patient information into EMR (Electronic Medical Record) database from referral source.
• Responsible for maintaining database regarding accurate patient information including, but not limited to, change of diagnoses and changes or additional demographic or identifying information.
• Assists nursing department in maintaining patient admission packet, patient handbook, etc. by adding revised forms.
• Assists nursing department in maintaining patient’s medical record by scanning documents into the patient’s EMR chart.
• Completes comprehensive Discharge Audit of patient’s EMR at seven (7) days post discharge.
• Maintains tracking form for all incomplete medical records, noting the department/staff responsible for deficiency and time frames for notification and completion. Updates tracking form as corrections are made.
• Maintains incomplete medical records in a segregated location from completed medical records, for efficient availability to staff as they report to Medical Records Department to correct deficiencies.
• Initially communicates, verbally in person, audit results and incomplete medical records to hospital staff and physician’s as they make rounds through hospital. Reports medical record audit results in month Committee of the Whole meeting.
• Initiates written notification (form letter) sent from Administration to hospital staff and/or physicians who have identified incomplete medical records, if corrections have not been made by fourteen (14) days post discharge.
• Monitors all incomplete medical records and notifies Administration once medical record becomes “delinquent” at thirty (30) days post patient discharge, per Delinquent Medical Records policy.
• Processes all requests for medical records.
• Arranges quarterly review of medical records department by contract RHIT (Registered Health Information Technician).
• Assists managers with the hiring process by coordinating new hire documentation and forwarding to Human Resources while maintaining and adhering to strict confidentiality.
• Assists in maintaining employee education files by uploading current employee education/competencies to the individual file in ADP or forwarding to Human Resources.
• Responsible for ordering facility supplies.

What This Job Offers

• Education Level: High school or GED