HIM Specialist

UVA Health Northern Virginia & Culpeper • Manassas, VA

2d • $16 - $27 • Hybrid

About The Position

We are ushering in a new era of healthcare where achieving good health is just the beginning. At UVA Community Health, part of the world-class UVA Health academic health system, we are committed to caring for the whole person by building meaningful connections with our patients in the local setting of UVA Health’s community hospitals, outpatient locations, and provider offices. By combining our team’s talent and expertise, the breadth of capabilities across the entire UVA Health system, and our dedication to community wellness, we are bringing expert care close to home. As a member of the UVA Community Health team, individuals contribute to patient care decisions, support advanced medical technologies, and experience the satisfaction of making a difference in people’s lives every day.

Requirements

• High School Diploma or GED required.
• Minimum of 3 years of equivalent work experience with similar work assignments roles, and responsibilities preferred or RHIT/RHIA in lieu of experience.
• Excellent analytical skills.
• Excellent customer service skills.
• Ability to successfully complete generic and department-specific skills validation and competency testing.
• Ability to multitask and work independently with limited supervision.
• Ability to meet standardized productivity metrics/goals.
• Strong working knowledge of HIPAA requirements.
• Comfortable in a computer-based workflow.
• Working knowledge and/or familiarity with acute care medical records and hospital regulatory environment.
• Ability to drive/travel to multiple locations/facilities as needed.

Nice To Haves

• 2 Year/Associate's Degree preferred.
• RHIA or RHIT preferred.
• Experience with the EPIC EHR and/or Hyland On Base scanning application.

Responsibilities

• Developing, implementing, maintaining, and monitoring information management standards and systems to support the patient record.
• Supporting all HIM workflows within the HIM Departments, including department phone coverage, record pulling/ordering from off-site vendors, discharge unit rounding, document assessment/prepping, scanning/indexing, HIMSS7 unit scanning, and quality analysis of paper medical record documents into any record scanning application/electronic medical record system.
• Conducting medical record analysis, evaluating the medical record for chart deficiencies and facilitating chart completion by providers.
• Participating in conducting various monthly qualitative audits of the medical record, reporting results to the HIM Manager and other facility leaders.
• Performing release of information tasks for walk-in medical record requests, continuity of care, and incoming mail.
• Processing subpoenas, search warrants, business office and audit and accounting of disclosures requests.
• Providing customer service to callers/visitors to the HIM Departments as appropriate.
• Serving as birth and/or death registrars, facilitating state registration of births and/or deaths as assigned.
• Fostering working relationships with other departments to ensure timely resolution related to any issues within these workflows.
• Handling Electronic Medical Records (EMR) requests with internal staff and customers.
• Handling record requests and scans/logs them into the EHR system as appropriate.
• Escalating any record release issues through the appropriate chain of command to avoid missing deadlines.
• Following document scanning policies/procedures/standards, as applicable.
• Reviewing each scanned image/batch for image quality and accuracy against any upstream mapping/indexing policies/procedures/standards.
• Performing a page-to-image comparison across any scanned image, as appropriate.
• Reviewing, reconciling, resolving, and approving any and all images contained in applicable document imaging work queues, as applicable.
• Following up and troubleshooting issues, as appropriate.
• Clearing any and all issues/approving all scanned documents for accuracy in preparation for physical document destruction.
• Performing work within established turnaround time metrics/goals.
• Understanding how to apply HIPAA rules/regulations/policies/procedures to all record release situations.
• Scanning any paper documents into the scanning/imaging software application/EHR.
• Reviewing/working any electronic document imaging queues to assure appropriate indexing/mapping has occurred and updates as appropriate.

Benefits

• The base compensation range for this role is $16.12 - $26.70 hourly.
• Individual compensation will be determined by the selected candidate's qualifications, previous work experience, and/or education.
• Pay range does not include any applicable incentive compensation programs such as shift differentials, clinical ladders, and other incentives that may be available for those in eligible positions.
• Equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED