HIM Specialist

UVA Community Health•Warrenton, VA

3d•Onsite

About The Position

Health Information Management (HIM) Team Members are responsible for developing, implementing, maintaining, and monitoring information management standards and systems to support the patient record. The HIM Specialist is responsible for supporting all HIM workflows within the HIM Departments This includes, but is not limited to, department phone coverage, record pulling/ordering from off-site vendors, discharge unit rounding, document assessment/prepping, scanning/indexing, HIMSS7 unit scanning, and quality analysis of paper medical record documents into any record scanning application/electronic medical record system. The HIM Specialist will conduct medical record analysis, evaluating the medical record for chart deficiencies and facilitating chart completion by providers. To support regulatory compliance, the HIM specialist will also participate in conducting various monthly qualitative audits of the medical record, reporting results to the HIM Manager and other facility leaders. The HIM Specialist will also perform release of information tasks for walk-in medical record requests, continuity of care, and incoming mail. The HIM Specialist will process subpoenas, search warrants, business office and audit and accounting of disclosures requests. In addition, the HIM Specialist will provide customer service to callers/visitors to the HIM Departments as appropriate. HIM Specialists will also serve as birth and/or death registrars, facilitating state registration of births and/or deaths as assigned. HIM Specialists may be assigned additional on-site HIM duties as necessary in order to maintain fluid departmental operations. Team member will also foster working relationships with other departments to ensure timely resolution related to any issues within these workflows.

Requirements

High School Diploma or GED required.
Minimum of 3 years of equivalent work experience with similar work assignments roles, and responsibilities preferred or RHIT/RHIA in lieu of experience.
Excellent analytical skills.
Excellent customer service skills.
Ability to successfully complete generic and department-specific skills validation and competency testing.
Ability to multitask and work independently with limited supervision.
Ability to meet standardized productivity metrics/goals.
Strong working knowledge of HIPAA requirements.
Comfortable in a computer-based workflow.
Working knowledge and/or familiarity with acute care medical records and hospital regulatory environment.
Ability to drive/travel to multiple locations/facilities as needed.

Nice To Haves

2 Year/Associate's Degree preferred.
RHIA or RHIT preferred.
Experience with the EPIC EHR and/or Hyland On Base scanning application.

Responsibilities

Developing, implementing, maintaining, and monitoring information management standards and systems to support the patient record.
Supporting all HIM workflows within the HIM Departments.
Department phone coverage.
Record pulling/ordering from off-site vendors.
Discharge unit rounding.
Document assessment/prepping.
Scanning/indexing.
HIMSS7 unit scanning.
Quality analysis of paper medical record documents into any record scanning application/electronic medical record system.
Conducting medical record analysis, evaluating the medical record for chart deficiencies and facilitating chart completion by providers.
Participating in conducting various monthly qualitative audits of the medical record, reporting results to the HIM Manager and other facility leaders.
Performing release of information tasks for walk-in medical record requests, continuity of care, and incoming mail.
Processing subpoenas, search warrants, business office and audit and accounting of disclosures requests.
Providing customer service to callers/visitors to the HIM Departments as appropriate.
Serving as birth and/or death registrars, facilitating state registration of births and/or deaths as assigned.
Performing additional on-site HIM duties as necessary in order to maintain fluid departmental operations.
Fostering working relationships with other departments to ensure timely resolution related to any issues within these workflows.
Handling Electronic Medical Records (EMR) requests.
Scanning/logging record requests into the EHR system as appropriate.
Escalating record release issues through the appropriate chain of command to avoid missing deadlines.
Following document scanning policies/procedures/standards.
Reviewing each scanned image/batch for image quality and accuracy against any upstream mapping/indexing policies/procedures/standards.
Performing a page-to-image comparison across any scanned image.
Reviewing, reconciling, resolving, and approving any and all images contained in applicable document imaging work queues.
Following up and troubleshooting issues.
Clearing any and all issues/approving all scanned documents for accuracy in preparation for physical document destruction.
Performing work within established turnaround time metrics/goals.
Understanding how to apply HIPAA rules/regulations/policies/procedures to all record release situations.
Scanning any paper documents into the scanning/imaging software application/EHR.
Reviewing/working any electronic document imaging queues to assure appropriate indexing/mapping has occurred and updating as appropriate.