HIM Specialist HYBRID Arlington VA

Chapters Health•Fairview Park, VA

8d•Hybrid

About The Position

The Health Information Management (HIM) Specialist is responsible for the preparation and maintenance of each patient's medical record including the tracking, assembling, and scanning of all required documents within established timeframes. This is a HYBRID position, with one day a week in the office. The role involves ensuring the quality and completeness of patient records, maintaining compliance with regulations like HIPAA, and assisting clinical staff with record-related requests. The specialist will also supervise volunteers in the HIM office and assist with financial paperwork as needed.

Requirements

At least 2 years of general office experience in a healthcare facility.
At least a high school diploma.
Superlative oral and written communication skills, in English.
Ability to organize and manage projects within defined timeframe and budget.
Ability to work both independently and as part of a team.
Excellent interpersonal and collaborative skills.
Organizational skills with ability to delegate and follow up.
Ability to manage multiple tasks and stressful situations with a positive attitude.
Strong work ethic and attention to detail.
Basic knowledge of medical terminology.
Ability to see, hear, grasp, lift, speak, sit and walk or otherwise perform essential functions with or without reasonable accommodations.
Demonstrate the mental and emotional ability to work with death/dying.
Demonstrate the maturity, customer service skills, and flexibility to work with individuals under stress.
Ability to work in a fast paced and quickly changing environment.
Ability to work under pressure and deadlines.
Effectively recognize and appreciate the diversity in the workplace.
Professionally manage confidential information.
Basic computer skills.
Ability to work with electronic medical record systems.
Ability to work with Microsoft Office programs, specifically Excel.
Ability to apply common sense understanding to carry out instructions furnished in written or oral form and deal with problems involving several concrete variables in standardized situations.

Nice To Haves

Medical Record experience is preferred.
College courses or a degree is preferred.

Responsibilities

Assists with the assembling and tracking of admissions paperwork to establish a medical record for each patient.
Audits admission documents for timely and completeness, including Consents, Elections of Benefits, Certifications of Illness, Letters of Medical Necessity, and other required documentation.
Completes the tracking and timely processing of physician signatures on all Admit Orders, Physician Plans of Care, and other orders, entering signature dates into the electronic medical record system.
Monitors the integrity of orders with signed copies scanned to the electronic medical record system.
Completes the tracking and timely processing of medical records for discharged and deceased patients by auditing and notifying staff of any deficiencies.
Audits and finalizes medical records within three weeks of discharge or death, ensuring completion within 30 days as per Capital Caring Health requirements.
Completes the timely alphabetizing, collating, and scanning of all submitted paperwork into the medical records.
Supervises the work of volunteers in the HIM office.
Assists the HIM Supervisor to prepare paperwork for Team Meetings and for the Hospice Medical Directors.
Keeps medical records in an orderly and secure manner according to accepted standards of practice (HIPAA Security and Privacy Rules).
Completes all requests for information following policies and procedures, per HIPAA regulations.
Participates in quality improvement, assurance, and compliance activities for audits, surveys, and projects.
Assists with medical record audits to assure accuracy and timeliness for Billing.
Assists Clinical Staff with medical record reviews and requests.
Sends requests for copies of medical records for patients who were in Respite, Nursing Home, Contract beds.
Sends copies of all financial paperwork as required by Patient Accounts as requested.
Supervises all applicable volunteers.